Admissions and Operations Specialist Organizational Background The Independent School Alliance is a leading organization in private school adm issions counseling and placem ent. The m ission of the Independent School Alliance is to em pow er children of exceptional talent and potential from underrepresented and econom ically underserved com m unities in order to transform independent schools and society. Position Summary The Admissions and Operations Specialist plays a vital role in advancing the m ission of The Independent School Alliance by supporting the adm issions process, guiding prospective fam ilies, and m aintaining accurate and tim ely com m unication w ith students, schools, and com m unity partners. Reporting to the M anager of Adm issions and Executive O perations, this full-tim e salaried position m anages all aspects of applicant files, review s and evaluates applications for com pleteness and eligibility, and coordinates w ith fam ilies to ensure prospective students m eet all adm issions criteria and deadlines. This role requires m aintaining accurate and detailed records of student applications, decisions, and correspondence, w hile also assisting w ith outreach, recruitm ent, and data reporting across ISA’s m em ber schools. A successful candidate is detail-oriented, proactive, self-started w ho is people-centered and collaborative. An ideal candidate is som eone w ho can balance relationship m anagem ent w ith operational precision. The ideal professional thrives in a dynam ic environm ent, values equity and access, and is com m itted to helping students from underrepresented backgrounds reach their full potential. Responsibilities include: Outreach and Admissions Coordination ● M aintain adm issions data and reports using Blackbaud; proficiency in or the ability to quickly learn the platform is essential to effectively m anage applicant inform ation and ensure system -w ide accuracy. ● M anage all aspects of assigned candidate files, review ing applications for com pleteness, eligibility, and accuracy, and ensuring all supporting docum entation— such as transcripts, recom m endations, test scores, and financial aid records— is received and properly filed. ● Support the adm issions process by supporting prospective fam ilies from inquiry through placem ent, providing tim ely and accurate inform ation. ● Assist the M anager of Adm issions and Executive O perations w ith m aintaining com m unication w ith candidates, fam ilies, and partner schools. ● Cultivate and m aintain relationships w ith all referral sources, feeder schools, consultants, agents, alum ni, and current fam ilies as directed by the M anager of Adm issions and Executive O perations. ● Assist in the developm ent and im plem entation of adm issions procedures and com m unications w ith candidates seeking entrance to the Independent School Alliance. ● M aintain accurate and organized candidate files, ensuring confidentiality and data integrity. ● Collaborate w ith feeder schools, consultants, and com m unity partners to support recruitm ent and referrals as directed by the M anager of Adm issions and Executive O perations. ● Collaborate w ith the adm issions team to plan and execute recruitm ent activities, including attendance at fairs, inform ation sessions, and school visits. ● Generate adm issions and placem ent reports as requested by the M anager of Adm issions and Executive O perations. Family Engagement & Counseling Support ● Serve as a w elcom ing and inform ed point of contact for fam ilies, schools, and com m unity partners as needed. ● Provide general counseling and support to fam ilies new to the independent school process, helping them understand school options and financial aid opportunities. ● Assist w ith scheduling interview s, tours, and school visits for students and parents. ● H elp m aintain consistent follow -up w ith fam ilies throughout the application cycle. ● Support com m unication efforts to ensure fam ilies rem ain inform ed, encouraged, and connected. Administrative & Operational Support ● Provide adm inistrative support to ensure adm issions and operations run efficiently. ● Track and organize invoices, paym ents, and expense reports. ● Assist in the preparation of brochures, presentations, and other adm issions m aterials. ● M aintain digital and physical filing system s for adm issions docum ents. ● Support the planning and execution of fam ily and school-related events. ● Coordinate w ith internal departm ents to ensure sm ooth data sharing and reporting. ● Perform other duties as assigned to support ISA’s m ission and the w ork of the adm issions team . Required Education and Qualifications ● Bachelor’s degree required; M aster’s degree preferred. ● Tw o to three years of experience in adm issions, college counseling, or educational access program s. ● Proficiency in Google Suite, M icrosoft O ffice, CRM or database system s (including Blackbaud), and digital com m unication tools. ● Exceptional organizational skills and strong attention to detail. ● Excellent interpersonal, w ritten, and verbal com m unication skills. ● Ability to w ork both independently and collaboratively w ithin a team . ● D em onstrated com m itm ent to diversity, equity, and inclusion, and experience w orking w ith students of color, prim arily African-Am erican and Latinx populations. ● Spanish fluency in speaking, reading, and w riting is preferred. ● Flexibility to w ork occasional evenings or w eekends for recruitm ent or fam ily events. Pay and Benefits The Independent School Alliance strongly believes in selecting the best candidates to w ork w ith our students, fam ilies, and m em ber schools. Com pensation is com m ensurate w ith education and experience and reflects our com m itm ent to equity and excellence in staffing. Com prehensive benefits include: ● M edical, D ental, Vision, Chiropractic, and Acupuncture (percentage em ployer-sponsored) ● Life and AD &D insurance ● 401(K) Retirem ent Plan w ith em ployer m atch (after eligibility period) ● 10 days PTO , Paid H olidays, and Sick Tim e The Independent School Alliance for Minority Affairs is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.
