Administrative Technician, MDJ - Floater - Court Admin

Department:                     Court Administration                    

Sub-Department:             Magisterial District Judge (MDJ) 

Pay Grade:                      104

FLSA Status:                   Non-Exempt

Employment Status:        Full Time 

Reports to:                      Administrative Specialist I – MDJ   

Supervises:                     N/A   

Job Summary:

Provides administrative support, general clerical support, and receptionist service for the 10 Magisterial District Judge Courts (MDJ), ensuring efficient case flow. This position will be primarily located in the Enola MDJ Court but will travel to any of the 10 MDJ Courts in Cumberland County when needed.

Essential Job Functions: 

• Answers telephone and greets visitors to the MDJ Office.
• Collects fines and payments and arranges for payment plans.
• Performs various administrative functions including filing of civil, criminal, traffic and non-traffic citations, miscellaneous dockets, and related documents.
• Schedules hearings for traffic, non-traffic, civil and criminal matters depending upon the office practice of the MDJ.
• Prepares court cases and related documents for MDJ review prior to hearing.
• Arranges for transportation of incarcerated defendants for hearings at the MDJ office if handling office criminal case responsibilities.
• Prepares and distributes notices to traffic, non-traffic, civil and criminal parties regarding hearing dates depending upon the office practice of the MDJ.
• Prepares on-call paperwork to process criminal cases if handling office criminal case responsibilities.
• Prepares appeals of civil matters or appeals of traffic and non-traffic cases if handling criminal case responsibilities.
• May perform bookkeeping duties, prepare bank statements, make deposits, reconcile checking account, and prepare and create reimbursement checks for staff, county agencies, municipalities, and constables depending on the office practice of the MDJ.
• Process a variety of legal forms i.e. appeals summons, warrants, 1st dl’s, 2nd dl’s, and pre-warrants completely and accurately, to implement court orders and proceedings.
• Processes certified and first-class mail.
• Completes dispositions on all cases.
• Assists with training new office staff.
• Performs other job-related duties to ensure proper case flow management of office.

• Must possess a valid driver’s license

• Must be available to travel throughout the county

Minimum Requirements to Perform the Work: 

Education:

• Associate’s degree from an accredited college or university, OR a combination of education and experience in a related field.

Work Experience:

• Minimum of three years routine clerical or secretarial experience; or an equivalent combination of education, training, and experience.

Medical Benefits:

• Capital Blue Cross Medical Insurance 
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance 
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension 
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt) 
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance