Administrative Support Specialist
Position Summary
We are seeking an organized and detail-oriented Administrative Support Specialist to join a collaborative assistant team. This role provides high-level administrative and operational support in a fast-paced, professional environment, working closely with internal teams and business leaders. The ideal candidate is proactive, discreet, and comfortable managing multiple priorities across time zones.
Key Responsibilities
Provide day-to-day administrative support in a team-based environment, with flexibility to assist various teams as needed
Coordinate domestic and international travel arrangements
Process a high volume of expense reports and invoices accurately and in a timely manner
Schedule and organize internal and client meetings, including room reservations, catering coordination, guest registration, and material preparation
Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone and video conferences
Perform general administrative tasks such as invoice submission, time entry, filing, scanning, archiving, mailing, and ad hoc projects
Answer incoming phone calls and relay detailed, accurate messages while interacting professionally with senior leaders and clients
Handle highly confidential and sensitive information with discretion and professionalism
Act as an integral member of the assistant team by staying aligned with current priorities and support needs
Ensure adherence to compliance requirements and obtain necessary approvals
Required Qualifications
Demonstrated ability to exercise sound judgment and discretion with confidential information
Strong interpersonal and communication skills (written and verbal)
Ability to remain calm under pressure while managing multiple priorities
Highly organized with exceptional attention to detail
Proactive self-starter with strong problem-solving and follow-up skills
Comfortable providing remote support to leaders and teams in different locations
High level of integrity, professionalism, and diplomacy
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom
Experience with expense management platforms such as SAP Concur
Team-oriented mindset with a positive, collaborative attitude
Location & Employment Type
Location: Onsite – Columbus, OH
Employment Type: 6-month contract
Compensation
Pay Range: $19.17 - $22.00 / hour
How to Apply / Next Steps
If you are an experienced administrative professional who thrives in a dynamic, team-oriented environment, we encourage you to apply. Qualified candidates will be contacted to discuss next steps in the hiring process.