Administrative Support Assistant 3

Iowa Department of Transportation’s Mission is Making Lives Better Through Transportation. To accomplish our Mission, the person selected for this position will demonstrate actions and behaviors guided by the Iowa Department of Transportation’s five CORE values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.

Location: Ames,IA

Shift Requirements: 7am-3:30pm in person, flexible schedules available

Join our Distribution Center Team as a Key Player in Inventory Accuracy and Operations Support!

We’re looking for a detail-driven, proactive team member to provide direct support to our Public Service Supervisor (PSS) and Inventory Specialist as an Administrative Support Assistant 3. In this role, you’ll help keep our distribution center running smoothly by gathering and consolidating inventory data, reviewing specifications, and ensuring accuracy across all inventory processes. You’ll investigate discrepancies, recommend improvements, and help guide staff through correction plans to maintain high operational standards.

Other duties will include, but are not limited to:

• Track and verify inventory accuracy by calculating counts, labeling items, and generating receipts using designated software.
• Perform quality control on all received and inventoried items, ensuring specifications and product conditions are met.
• Work closely on a daily basis with the Purchasing staff, Customers, Vendors and the Warehouse Receiving and Distribution Teams.
• Partner with customers to review specifications, support product evaluations, and address vendor-related concerns.
• Communicate with internal and external customers by phone and email to resolve issues related to stock items

As a State of Iowa employee, you will be eligible for the following benefits:

• Competitive pay and benefits package including health, dental, flexible spending, and life insurance
• Insurance benefits start the first month following 30 days of employment and costs can be reviewedhere.
• Opportunities for professional growth and development.
• Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
• Optional 401A plan with employer contributions.
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).

We encourage you to view more about the State of Iowa Employee benefits and costs at theState of Iowa Employee Benefits Website!

You have the freedom to flourish in Iowa – Apply now!

The Iowa Department of Transportation is an equal-opportunity employer. If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at:aa-eeo@iowadot.us

Reasonable accommodation such as interpreter, translator, written materials, modified equipment/devices, ADA access, etc. This does not include scheduling needs.

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visitwww.e-verify.gov

1. Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
2. A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
3. Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.