Administrative Specialist III, Grade N23

Montgomery County (MD)

Rockville, MD

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THIS IS AN INTERNAL "ONLY" JOB POSTING, AVAILABLE TO CURRENT

MONTGOMERY COUNTY GOVERNMENT EMPLOYEES ONLY.

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This Position is ONLY Open to Montgomery County Government Employees:

Current Montgomery County Government employees;
Montgomery County employees who were affected by reduction-in-force and currently have RIF priority rights;
Active Montgomery County local fire and rescue department volunteers with at least 50 points under the length of service award program (LOSAP); or
Active Project SEARCH Interns or former Montgomery County Government Customized Employment Public Interns, or Project SEARCH Interns within 24 months of completion of internship.

Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $76,742 to $122,603based on the candidate’s qualifications and experience.

WHO WE ARE

MCPL has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1 million diverse customers.

Approximately 500 engaged and passionate staff provide services in 21 library locations and in community engagement using direct outreach and virtual assistance. MCPL is an open, inviting, and vital gateway to the information, ideas and enrichment that strengthens our county. A diverse, highly qualified staff continually assesses community needs and interests to support, encourage and inspire our customers.

MCPL believes in the right of all to learn and to grow. We value intellectual freedom, accountability, quality service, diversity, fairness, professional ethics, integrity of information and respect for our customers, our community, and ourselves. We are a learning organization that functions openly by exploringnew ideasand using the collective talent, knowledge, and creativity of employees at all levels.

The Montgomery County Library System is committed to the full inclusion of all qualified individuals. MCPL values diverse perspectives, lived experiences, and cultures. MCPL encourages BIPOC (Black, Indigenous, and people of color), immigrants, women, LGBTQIA+, individuals with disabilities and veterans to apply. As part of this commitment, MCPL provides reasonableaccommodationfor persons with disabilities toparticipatein the job application or interview process and/or to perform the essential functions of the position.

WHO WE ARE LOOKING FOR

The MCPL Business Office is seeking an Administrative Specialist III to serve as a centrally based team member within the Business Office who will actively interact with MCPL branches and units. The Administrative Specialist III will be responsible for providing direct professional-level administrative and operational support to the Department. The successful candidate will demonstrate:

Experience working autonomously to complete tasks and projects.
The ability to communicate clearly across a variety of mediums and thrive in a collaborative environment.
The ability to readily graspnew technologiesand platforms.
The desire to make services better for the people that use them and have successfully brought better services to life.
Strong organizational skills and understanding the importance of details in achieving a visionary goal.
Empathetic listening skills who enjoy understanding and responding to the needs of customers and staff.
A growth mindset as you seek better ways to deliver more value with less waste.

Essential Duties/Major Responsibilities:

This is a full-time professional procurement position under the general supervision of the Business Manager for the Department of Public Libraries within the department’s Business Office. The position is responsible for the development, management, and coordination of contracts of varying value, as well as training and developing standard operating policies and procedures for MCPL staff. In addition, this position will assist in the development of the department’s annual budget and have knowledge of the department’s cost codes as they relate to the programs and units within the department. This position focuses on procurement and contract administration of complex services using various procurement methods including, but not limited to, the complete processes for Direct Purchase Orders (DPO), Request for Proposal (RFP), Invitation to Bid (IFB), Public Entity Contracts, Sole Source Contracts, Bridge Contracts, and Informal Solicitations in strict accordance with County Procurement Regulations.

The Administrative Specialist III must be able to work independently to develop solicitations and be responsible for the process through the contract award; to recognize issues and errors with bids and the appropriate methods to correct them; to respond knowledgeably to requests for contract information; and to ensure compliance with contract requirements. The Administrative Specialist III may be assigned other Procurement, Budget, Finance, and Business Office duties as required.

Responsibilities include working with MCPL staff and managers to explore solicitation strategies and writing and editing specifications and contracts.The position may be assigned to participate in meetings with Program staff to resolve purchasing issues and may participate in the development and presentation of training material for MCPL staff.

The position interacts with other staff members in the Business Office, staff within the department, and with contractors, other County agencies, and other external groups. The position may also assist in training other Business Office staff personnel.

THIS RECRUITMENT WILL GENERATE A 6-MONTH ELIGIBLE LIST TO FILL CURRENT AND FUTURE ADMIN SPECIALIST III VACANCIES WITHIN MCPL.

Hours for this position are:
Library hours of operation are 7 days a week including evenings, days, and weekends. Employees are expected to be available for work during these times. Individual schedules, including evening sand weekends, will vary based on branch operational needs.

Experience:Three (3) years of professional administrative experience related to purchasing and contract management, personnel administration, and/or interdepartmental liaison work.

Education:Graduation from an accredited college or university with a bachelor's degree.

Equivalency:An equivalent combination of education and experience may be substituted.

Medical exam protocol:This position requires completion of a pre-employment medical history form to assess your ability to safely perform the essential duties of the role.

We will use preferred criteria screening questions:

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:

Demonstrated knowledge of Montgomery County MD principles, practices and procedures of contract administration and procurement.
Managing and coordinating the development and execution of various procurement solicitations
Develop and implement Requisitions and Direct Purchase Orders
Reviewing and approving contract invoices
Acting as a liaison with multiple departments and divisions
Experience using computers and application programs including Montgomery County budget/financial/management tools to include but not limited to BASIS, ERP, Oracle and MCTIME, spreadsheets, and database applications.
Certified Professional Public Buyer (CPPB)