The
Anaheim Police Departmentis accepting applications for an
Administrative Services Manager. The successful candidate will direct, manage, supervise and coordinate assigned administrative service program activities and operations in the police department. This will include budget development, administration and analysis, financial analysis, grant administration, payroll, purchasing, and/or special staff projects; to coordinate assigned activities with other divisions, outside agencies, and the general public; and to provide highly responsible and complex staff assistance to the Chief's Executive Committee.
The
ideal candidate will have progressive professional administration and management analysis experience plus a minimum of two years supervisory experience. A bachelor's degree in public administration, criminal justice, or finance is highly desirable. Professional experience working in a police department or public sector is highly desirable.
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.Assume management responsibility for assigned administrative service program including budget development, administration and analysis, financial analysis, grant administration, payroll, purchasing, and/or special staff projects.
Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
Plan, direct, coordinate, and review the work plan for assigned administrative services staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Oversee and participate in the development and administration of the division’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
Manage and participate in the development and administration of the department’s annual budget; work closely with department management and management of the Budget Division of the Finance Department to ensure an accurate and complete department budget.
Provide management with accurate and complete financial information, including financial statements, variance reports, cash flows, financial projections and statistical reports; supervise compliance with all accounting and financial requirements in accordance with generally accepted accounting principles; monitor capital and operating expenditures and revenues and make timely recommendations for corrective actions.
Work closely with department management, including senior management, in the development, implementation and on-going evaluation of management processes related to budgetary and financial issues of the department; continuously evaluate processes currently in use to determine redundancy, effectiveness and necessity; create ideas to enhance productivity; develop systems to enhance workflow and communications throughout the department.
Manage, direct, and supervise the department’s payroll processes and procedures; ensure biweekly payroll activities are accurate and within the scope of all city policies, procedures, rules, and Memorandums of Understanding and all external legal requirements.
Manage, direct, and supervise all department purchasing activities to ensure adequate funds are available and processes meet City policies, procedures, and rules; facilitate long term planning processes to ensure funding for large and critical operating, staffing, and equipment expenses.
Manage, direct, and supervise federal and state grant administration activities; ensure department staff remains active and diligent in the pursuit of alternative funding sources for programs, staffing, and equipment; ensure existing grants are administered in accordance with federal, state, and local regulations; ensure all fiscal reporting is completed as required.
Initiate and prioritize personnel activities with the Human Resources Department; ensure department-wide consistency; interpret policies, procedures, bargaining unit Memoranda of Understanding and the City’s Personnel Rules, for department staff; participate in and review all actions related to personnel services activities within the department; review and participate in labor relations activities; respond to and take action on alleged discrimination, inappropriate conduct, and/or Americans with Disabilities Act (ADA) concerns or issues; develop and monitor department action plans and staff training.
Monitor and manage department records work activities and records retrieval for the department; coordinate with staff to ensure records are adequately stored, confidentially maintained, securely maintained and destruction of records is timely and accurate.
Manage and provide administrative analysis for special projects; supervise and/or conduct research and the preparation of detailed reports including recommendations and implementation strategies; act as liaison between department staff and other City departments, divisions, and outside agencies; prioritize and coordinate activities that cross departmental and divisional lines; interact with all management and staff levels throughout the organization.
Participate in the development, implementation and on-going administration of new automated systems affecting budget, financial, payroll, and purchasing activities.
Serve as the liaison for assigned section with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.
Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence.
Provide responsible staff assistance to assigned management staff; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to assigned administrative programs, policies, and procedures as appropriate.
Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of administrative services; incorporate new developments as appropriate into programs.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Perform related duties and responsibilities as required.
Experience and Education: Five years of increasingly responsible professional administrative and management analysis experience preferably within a local government environment including two years of administrative and supervisory experience supplemented by a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Knowledge of: Operational characteristics, services, and activities of assigned administrative service section; modern and complex principles and practices of public administration; principles and practices of program development and administration; advanced organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; principles and applications of critical thinking and analysis; techniques and formulae for administrative, financial, and comparative analyses; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related to assigned programs and service areas; terminology used in area of assignment; principles and practices of grant application and administration; principles and practices; finance and accounting systems; federal, state, and local government organizations; principles and methods of cost analysis techniques and cost allocation; organizational and management practices; automated purchasing processes; process evaluation techniques; principles and practices of budget preparation and administration; principles of supervision, training, and performance evaluation; principles and procedures of record keeping; principles of business letter writing and report preparation; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state, and local laws, codes, and regulations.
Ability to: Oversee and participate in the management of a comprehensive administrative services program; oversee, direct, and coordinate the work of lower level staff; select, supervise, train, and evaluate staff; participate in the development and administration of division goals, objectives, and procedures for providing administrative services; prepare and administer large program budgets; prepare clear and concise administrative and financial reports; provide management with timely and accurate financial information; identify inconsistencies and errors; collect, evaluate, and interpret varied information and data; research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues; prepare clear, accurate, and concise tables, schedules, summaries ,and other materials in statistical and narrative form; establish and maintain various data collection, record keeping, tracking, filing, and reporting systems; research, negotiate, manage, and monitor contracts and agreements; properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies; identify and respond to community and organizational issues, concerns, and needs; coordinate multiple projects and meet critical deadlines; organize and prioritize timelines and project schedules in an effective and timely manner; work effectively within a defined reporting structure working towards consensus on critical issues affecting the department budget and other areas of responsibility; be an effective leader of change; effectively work as a key team member on the development, implementation and on-going administration of budgetary, financial, payroll and purchasing automated systems as they affect department operations; operate and use modern office equipment including a computer and various software packages; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; research, analyze, and evaluate new service delivery methods and techniques; interpret and apply federal, state, and local policies, laws, and regulations; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
License/Certification Required: Possession of an appropriate, valid driver’s license.
*** IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS ***
Applications will be accepted until Thursday, May 14, 2026at 5:00 PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The selection process may include, but is not limited to, a skills assessment and oral interview.
The following documents are required and must be completed and brought to the oral interview:
Please provide as many of the required documents along with your Preliminary Background Information/PHS, BIQ, and Applicant Autobiography. Items such as transcripts, credit report or other missing documents can be provided upon your receiving them.
Further selection steps include, but are not limited to a background investigation, polygraph examination, psychological evaluation, a medical examination, which includes drug/alcohol screening, and an interview with the Chief of Police. The interview with the background investigator and completion of the background investigation will include, but is not limited to, verification and evaluation of any present and/or past use of drugs, driving and employment history.
Please review the following common disqualifiers. If any items listed pertain to you, you will beautomatically disqualifiedin the background investigation. You may, at this time, want to screen yourself and withdraw prior to starting the recruitment process.- Any illegal use, sales, or possession of a drug classified as an opiate (heroin, opium, etc.) or PCP.
- Any use of cocaine, methamphetamine, hallucinogens (GHB, MDMA/ecstasy, ketamine, etc.) within five years of date of application.
- Any illegal use of anabolic steroids within three years of date of application.
- Two or more at-fault traffic collisions within three years of the date of application.
- Conviction of a hit-and run offense.
- Any driver's license suspension within five years of date of application.
- Conviction of a felony crime.
- Conviction of any misdemeanor crime within five years of application.
- Any conviction as an adult, of any misdemeanor crime involving domestic violence, sexual-related offenses or crimes against children.
- Any conviction as an adult, of a theft or larceny crime.
The following may result in disqualification:- Use of cocaine, methamphetamine, hallucinogens (GHB, MDMA/ecstasy, ketamine, etc.) previous to five years of application.
- Prior nitrous oxide use.
- Illegal use of anabolic steroids previous to three years of application.
- Illegal use of a hypodermic needle/ syringe.
- A pattern or history of irresponsibility as evidenced by debt collections, civil judgments, failure to pay, late payments, etc.
- More than one moving violation in the past 12 months, and/or three or more moving citations within the past three years, and/or five or more moving citations within the past five years of date of application.
Candidates must be specific and complete in describing their qualifications for this position. Stating "See Resume" is not an acceptable substitute for a completed application. Failure to state all pertinent information may lead to elimination from consideration.
The City of Anaheim uses E-Verify and new employees must provide documentation to establish both work authorization and identity.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process.
Equal Opportunity Employer
