Administrative Program Specialist B Job Appointment

This is a full-time position located at theCapitol Annex Building in Baton Rouge, LA.

This position provides administrative support and assists in community outreach, project management, event management, and assists in special projects. Preferred qualifications/experience for this position are: public speaking, data management, grant writing, grant management, and/or project management.

The Office of Cultural Development’s vision is to promote a Louisiana that values and embraces Louisiana cultural assets as essential in shaping a vibrant future for our communities and citizens.The Office of Cultural Development serves the citizens of Louisiana by preserving, supporting, developing and promoting Louisiana culture, including archaeology, arts, French language and historic places.

An ideal candidate should possess the following competencies:
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor's degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

• Conducts early research and assessment and makes recommendations for partnerships and funding opportunities to the executive director.
• Represents ANHA at public speaking engagements, workshops, and conferences as needed.
• Assists the executive director with all external organization and vendor needs, including but not limited to: group participation, grant proposal organization, daily communications, community technical assistance, and event coordination.
• Works with executive director and assistant director to forge new relationships with other external stakeholders – including but not limited to: cultural groups, federal entities, and municipalities – to build the ANHA’s visibility, impact, and financial resources.
• Works with the assistant director to develop content for media/marketing for ANHA communications.
• Coordinates project activities by scheduling work assignments and setting project priorities.
• Organizes and conducts routine project management meetings during project development with ANHA staff.
• Maintains and monitors the master calendar, which tracks the dates and times of all functions related to the ANHA, including functions hosted by allied organizations and internal partnered departments.
• Works with the executive director and assistant director to develop promotional materials for the ANHA and allied programs as needed.
• Promotes interest and provides information regarding partnered/sponsored organizations’ events and missions to the public.
• Performs duties related to the operation, coordination, and management of the following functions:
  1. Inventory of promotional items
  2. Purchasing of promotional items
  3. Records management
  4. Fiscal management
  5. Telecommunications
• Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
• Coordinates and supervises special projects, as assigned.
• Maintains records, reports, and correspondence relative to each project and provides data to the assistant director and executive director as needed.
• Writes reports, corresponds, and/or assembles other administrative data as directed by the assistant director and/or executive director.
• Performs other duties as assigned.

Position-Specific Details:

• Appointment Type:This position will be filled as a Job Appointment. In the event that funds become available for a permanent position, the employee may be converted to a probational appointment.
• Work Schedule:This is a full-time position that reports in-office. Position may be required to work evenings, weekends, holidays, and/or overtime. This position may be required to travel.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Phone: 225-342-8202

pwallace@crt.la.gov