Administrative Program Specialist A - TL/AC

**This position is located in Baton Rouge, LA****This is a temporary Job Appointment that may last up to 4 years only**
Office of Teaching & Learning - Academic Content

Job Focus Area

At LDOE, the Division of Academic Content's mission is to advance high-quality teaching and learning in every Louisiana classroom by developing, supporting, and sustaining academic programs that empower educators and elevate student achievement. We collaborate across teams and with partners to implement impactful initiatives that ensure every educator has the tools, resources, and guidance needed to help all students thrive.

We’re looking for an independent, resourceful, and proactive Administrative Program Specialist A to serve as a vital support and problem-solver for the Division Director and the entire division staff, providing administrative support and executing multiple complex and tedious tasks while fostering a welcoming, positive, and collaborative team culture.

Candidates with the following skills and competencies are encouraged to apply:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
  - Successful Behaviors: Follows direction reliably, adjusts to feedback, and completes tasks on time.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to
  maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational
  policies.
  - Successful Behaviors: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available
  information and logical reasoning.
  - Successful Behaviors: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Displaying Professionalism:The ability to uphold workplace standards through consistent conduct, responsible
  communication, and consideration for others.
  - Successful Behaviors: Follows policies, meets expectations, and communicates clearly and respectfully across situations.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of
  work goals.
  - Successful Behaviors: Plans and completes work on time using tools and strategies to stay focused and on track.

Candidates with the following skills and competencies are encouraged to apply:

• Proven ability to support or manage multiple complex projects or programs, ensuring deliverables, timelines, and documentation are effectively tracked and communicated
• Strong Written and Verbal Communication Skills
• Capable of working independently, anticipating needs, and adapting to shifting priorities in a fast-paced, mission-driven environment
• Familiarity with state or federal procurement processes
• Comfortable using productivity tools such as Google Suite (Docs, Sheets, Slides, Drive), Microsoft Office (Word, Excel, Outlook), and workflow systems like LaGov, Metastorm, or ProAct.

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As an Administrative Program Specialist A, you’ll report directly to the Education Consultant Supervisor, who supports the Division Director and serves as a Liaison to the entire division. In this position, you will provide essential administrative and programmatic division-wide support to ensure the smooth implementation of academic initiatives within the Division of Academic Content. In this role, you will:

• Manage the Division Director’s calendar and travel, relieving the Director of administrative duties
• Conduct initial reviews of contracts, contract amendments, and payment invoices, and ensure that all required documents are submitted and completed as required
• Prepare, submit, and track procurement requisitions for the purchase of services and deliverables per LDOE and Office of State Procurement processes
• Support the division with routine office tasks like payroll, inventory, mail distribution, meeting logistics, and general administrative support

Position-Specific Details:

Appointment Type:Job Appointment.This position will be filled as a temporary job appointment that may last up to 4 years.The person hired for this position is expected to regularly report to the Baton Rouge office.

Work Schedule:Work hours are Monday - Friday. Work hours will be determined.

Compensation:The salary offered will be determined based on qualifications and experience.

**Note regarding the advertised pay range:The maximum amounts listed are the maximum salary amounts a person can make over their career and notthe maximum amount we are allowed to pay a new hire.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

ldoejobs@la.gov

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.