Administrative Manager reporting to EVP CIO - Digital and Technology Partners - Hybrid

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Administrative Manager reporting to EVP CIO - Digital and Technology Partners, Req#2839674

This position is hybrid 2 days onsite weekly. Must be able to work at the corporate office or main hospital campus locations.

The Administrative Manager is responsible for the executive support of the Executive Vice President, Chief Information Officer (CIO) and Dean for Digital and IT. This role performs diversified administrative tasks and special assignments while exercising a high degree of discretion and initiative. The Administrative Manager needs to be highly responsive to the CIO and will be proactive about anticipating and addressing challenges. Key responsibilities include the successful coordination and management of the CIO's calendar, corporate card, and travel arrangements. This candidate will also assist with department level initiatives including events, communications, tracking of key initiatives, and other activities as directed by the CIO. This role will work closely with the CIO's Chief of Staff to support executive level presentations, executive communications, and other initiatives. The Administrative Manager will also have the responsibility of overseeing all administrative staff within the Digital and Technology Partners organization and managing a direct report to help support the CIO's calendar and administrative activities.

Roles & Responsibilities:

• Manage and maintain an accurate, detailed, and forward-looking calendar for the CIO through managing scheduling, proactively communicating changes, anticipating and responding to scheduling conflicts, and proactively reviewing upcoming months.
• Assign work, set deadlines, and supervise the work of the direct report to ensure CIO's calendar is being effectively managed.
• Oversee and coordinate efforts across all administrative staff within the Digital and Technology Partners.
• Support CIO's Chief of Staff on key initiatives as directed by the CIO including executive presentation development, executive agenda development, and other support activities.
• Schedule and attend onsite Board of Trustees meetings to provide support as needed.
• Manage and track annual performance management compliance across the department.
• Support and maintain department OKRs (objectives and key results) by understanding and being a super user of the Viva Insights tool.
• Assist in the development and distribution of key communications.
• Coordinate detailed travel arrangements and expense submissions.
• Support and track publications and recognition/awards for the CIO and CIO's direct reports.
• Assist with management of the CIO's corporate card and work with the Finance department to ensure compliance with policies.
• Coordinate departmental events and activities including the planning, logistics, and execution.
• Partner with management and administrative staff in the planning, scheduling, coordination and reporting of activities to ensure that projects, goals and objectives are accomplished on time and within budget.
• Coordinate administrative, secretarial and/or general office support coverage.
• Perform other related duties.

Requirements:

Education:

• Bachelor's degree or equivalent combination of experience and education.

Experience:

• 5 years related administrative or business experience (10 years preferred)
• Intermediate MS Word (Word, Excel), Access, Outlook
• Excellent written and oral communication skills
• Excellent customer relations
• Exceptional attention to detail and accuracy
• Demonstrated analytical and problem-solving skills
• Excellent organizational skills
• Supervisory and managerial skills

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong, and are able to professionally advance. We share the belief that all employees, regardless of job title or expertise, contribute to the patient experience and quality of patient care.

Explore more about this opportunity and how you can help us write a new chapter in our history!

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke's, and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System (MSHS) provides equal employment opportunity to all its employees and applicants for employment without unlawful discrimination on the basis of their actual or perceived race, creed, color, religion, national origin, sex, gender, gender expression, gender identity, age, disability, marital or parental status, sexual orientation, veteran, immigration, citizenship, or other protected status.

EOE including Veterans and Disabled

Compensation

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,661.00 - $146,000.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.