Administrative Coordinator

We’re seeking a highly organized and professional Administrative Coordinator to support a fast-paced academic and operational environment. This role will provide administrative, event coordination, and operational support to faculty, staff, students, and department leadership.

Key Responsibilities:

• Coordinate logistics for departmental events, seminars, meetings, and recruitment activities
• Manage hotel reservations, visitor schedules, catering, event space bookings, and A/V coordination
• Process honorariums and reimbursements for visitors and guest speakers
• Support onboarding and offboarding processes for new personnel
• Maintain departmental records, databases, listservs, and calendars
• Coordinate room reservations for courses, lectures, meetings, and special events
• Create and distribute communications including emails, flyers, invitations, and announcements
• Maintain department calendars and support ongoing scheduling needs
• Provide professional front desk and reception support for visitors and incoming calls
• Manage departmental mail, office inventory, and supply ordering
• Prepare meeting materials and purchasing requisitions
• Assist with admissions and visitor logistics as needed
• Support additional administrative projects and responsibilities as assigned

Must-Have Qualifications:

• High School Diploma required
• Minimum of 2 years of related administrative experience or equivalent combination of education and experience
• Strong computer skills including Microsoft Office Suite, spreadsheets, databases, and general administrative systems
• Strong organizational, communication, and multitasking abilities
• Professional demeanor with strong attention to detail

Preferred Qualifications:

• College coursework or degree preferred
• Experience with desktop publishing, communications, or graphic design preferred
• Familiarity with website or content management systems is a plus