Administrative Coordinator

Do you thrive in fast‑paced environments where organization, coordination, and attention to detail keep operations running smoothly?

Our organization operates within a manufacturing environment where efficiency, accuracy, and teamwork are critical to daily success. We value collaboration, flexibility, and a hands‑on approach to supporting operations. With a small, family‑oriented office culture, team members work closely with leadership and play a meaningful role in keeping production, logistics, and administrative processes running seamlessly. This is a supportive, growth‑oriented environment where contributions are visible and valued.

Job Description

The Administrative Support Specialist plays a key role in supporting daily manufacturing operations through administrative coordination, logistics support, and office management. This position serves as a central point of support for leadership, shipping and receiving, inventory control, and general office operations. The role is part‑time with flexible scheduling and offers opportunities for growth within the company.

Responsibilities

• Manage strategic activities, tactics, planning, and execution of the manufacturing facility.
• Process UPS/Unishippers small package shipments.
• Utilize GlobalTranz shipping portal for processing LTL shipments.
• Generate and prepare E2 Packing Lists for small package and LTL shipments.
• Coordinate with approved partial and full truck load brokers and AWI Transportation department for shipping finished products.
• Generate Purchase Orders in the E2 shop management system.
• Order manufacturing supplies using online and local vendors.
• Track receiving of deliveries in the E2 system.
• Maintain manufacturing supplies storeroom, ensuring stock levels and organization.
• Oversee monthly inventory counting of raw materials and finished products.
• Assist with safety program administration, including communications, training, tracking, and inspections.
• Prepare expense reports.
• Oversee records retention program.
• Assist with onboarding new employees.
• Plan and organize events.
• Receive, process, and distribute all internal and external mail.
• Maintain inventory of office supplies.
• Answer the main phone line and greet visitors.
• Oversee visitor log and sign-ins/outs.
• Provide administrative support for General Manager and Operations Manager as needed.
• Perform additional administrative tasks as required.

Essential Skills

• Proficiency in administrative support and data entry.
• Strong administration and clerical skills.
• Bilingual proficiency in Spanish.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills for filing and maintaining records.
• Ability to schedule appointments and manage time effectively.
• Basic accounting skills.

Additional Skills & Qualifications

• Ability to work under pressure and meet time constraints.
• Strong communication skills and ability to work well with others.
• Commitment to excellence and supporting the company's success and profitability.
• Ability to work in stationary positions for extended periods.
• Professional conduct and adherence to company policies.
• Capability to move up to 10 lbs of related documents.

Work Environment

The work environment is a small, family-oriented office, allowing for direct interaction with the owner and other team members. The position offers a flexible part-time schedule of 20-30 hours per week, ideally from mid-morning to afternoon. The company fosters a supportive and growth-oriented culture.

This is a Contract to Hire position based out of Lincoln, CA.

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Lincoln,CA.

This position is anticipated to close on Apr 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.