ADMINISTRATIVE COORDINATOR

The Division of Administration/Disaster Recover Unit (DRU) has a vacancy. This job is Unclassified.

The Louisiana Office of Community Development (OCD) administers Community Development Block Grant Disaster Recovery and Mitigation (CDBG-DR and CDBG-MIT) grants and other federal and state funding allocated to the State of Louisiana. These programs support long-term recovery, resilience, and mitigation for communities affected by Presidentially Declared Disasters. OCD’s grant portfolio exceeds $20 billion and encompasses multiple federal awards, each containing numerous programs, funding activities, and implementation timelines.

This position is responsible for the advanced administrative, scheduling and special needs of OCD executive level management. This consists of the Executive Director, Assistant Executive Directors, Directors and Managers. The position requires a high degree of dependability and confidentiality in responding to the needs of the executive level.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Requirements:

1 year of administrative services experiences

Preferred Qualifications:

Professional experience with communications/public relations

Proficiency in Microsoft Office Suite

Essential Functions

(Duties are illustrative and not comprehensive. Responsibilities may vary.)

Manages the overall scheduling of meetings and events, signatory responsibilities, correspondence in-flow and out-flow and file management for the executive management.

Conduct and/or supervise special projects requiring the analysis and preparation of detailed reports on any phase of departmental activity, including recommendations for revising procedures to improve departmental operations.

Reports on management level meetings, at the request of executive management.

Compile and type special reports by selecting relevant information from a variety of information, as necessary.

Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

Provides services related to purchasing, travel arrangements, and scheduling.

Performs administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

Answers the telephones and routes call to the correct person or take a message.

Position-Specific Details:
Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application.. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:Erica.Gay@la.gov