Administrative Coordinator 3 (Child Welfare - Lafayette Region - Vermilion Parish)

State of Louisiana

Abbeville, LA

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisiana's people.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

We’re looking for an Administrative Coordinator 3to serve as the first point of contact at the agency in our Child WelfareOfficeinVermilionParish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes
Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal
and state legal requirements, State Civil Service rules, and organizational policies.
Thinking Critically:The ability to analyze information objectively, identify connections across sources, and form logical, well supported
conclusions

Selected Preferred Competencies:

Acting Decisively: The ability to make timely, confident decisions using sound reason.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote
understanding and engagement.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical
reasoning.
Managing Time:The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
Using Data:The ability to collect, analyze, and use data to generate insights and inform decisions.

If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

Provides clerical support for the Foster Care and Family Services program for children in foster care and restrictive facilities.
Performs numerous computer functions such as inputting payment forms, typing social summaries, letters, open and close, make changes on case records, check and send emails daily, perform clearances for possible location of clients, run clearances on clients for various programs.
Process case records which involves labeling, guides sheets, TIPS forms, etc...
Compile and edit Foster Parent expense sheets and vendor reimbursements.
Maintain financial folders for foster children
Transport client to and from appointments
Process employee time records

Position-Specific Details:
Work Location:This vacancy is located in the Vermilion Parish Child Welfare Office in Abbeville, LA.
Work Schedule: Typical work hours are 8:00am-4:30pm Monday through Friday
Appointment Type:This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/). Resumes willnotbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

Contact Information
For further information about this vacancy contact:

Brittney Gunter
DCFS Human Resources
Brittney.Gunter.DCFS@LA.GOV

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer for People with Disabilities".

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.