Administrative Coordinator 1-4 (Harrisonburg)

DISTRICT 58 - UNIT 540 – Catahoula Parish

JOB NUMBER: 58/120434/AC1-4/4.10.26-SG

About this position:

The overall function of this position is to be responsible for handling the day-to-day operations of the District 58, Unit 540 Maintenance office as a clerk. The unit clerk serves as the first point of contact for the office and provides administrative support. This position reports directly to the Parish Highway Maintenance Superintendent.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

No experience or training is required.The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Prepares, enters, and edits Daily Work Reports for Highway Foreman and other maintenance unit staff, which includes information on materials and equipment used as well as and man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems. Ensures that each material used is properly noted on pickup sheet with location, date/time received, and all equipment is properly recorded with the correct equipment numbers, activity codes, and matching accomplishments for activity codes.

• Checks daily work reports for the employees' work hours, overtime, and compensatory leave earned and ensure that they are properly charged out. Creates and maintains FMLA and Military Leave buckets as well as schedule substitutions in LaGOV HCM. Audits a Daily Attendance Log to ensure leave and working hours’ match what is recorded on the Daily Work Report. Generates bi-weekly payroll reports in LaGOV HCM/PTMW to audit and ensure the accuracy of payroll information. Prepares and submits payroll audit package for review and audit by the District Business Office.

• Prepares special complex reports in assisting the Parish Maintenance Specialist in compiling data for monthly payment of contracts. Handles reimbursable for damage to state property. Compiles critical information and/or reports, pictures, etc. for high-level District Managers to aid in DOTD defense or other important matters (i.e. FEMA, FHWA, Legislative Inquiries, Insurance Claims, etc.).

• May serve as a liaison and/or contact person between local government authorities; utility companies, railroad companies, State Police, DEQ, Poison Control, DOTD personnel, and others depending on the nature of the situation. Upon notification of a dangerous road hazard, will route employees to repair a dangerous road hazard. The incumbent also assists the general public by responding to inquiries about the road closures and damages to their personal property. Receives complaints that may involve storm damage, problems with traffic signals, oil spills, and water on the roadway, chemical spill, potholes, site obstruction, drainage problems or mowing.

Position-Specific Details:

Appointment Type: This position may be filled as probational, job appointment, detail to special duty, promotion, or voluntary demotion of a current DOTD employee.

Career Progression: This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1, 2, 3, or 4. The maximum salary for the Administrative Coordinator 4 is $56,181.00. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications, and job concepts for each level.

Work Schedule: Monday-Thursday from 6:00 AM to 4:30 PM.

Compensation: Depends on qualifications; at minimum:

• Admin Coordinator 1: $10.50/hour
• Admin Coordinator 2: $12.03/hour
• Admin Coordinator 3: $13.77/hour
• Admin Coordinator 4: $15.76/hour

Please visit our DOTD Career Center for more information about our agency:

http://wwwsR.dotd.la.gov/lnside LaDOTD/Divisions/Mgmt Finance/HR/Pages/Career Center.aspx

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the“Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position.

Contact Information:

Contact Name: Keith Bingham

Job Title:Parish Highway Maintenance Superintendent

Phone Number: 318-744-5401

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is availablehere.