Job Title: Administrative Assistant
Location: South San Francisco, CA
Industry: Professional Services
Contract: 6+ months
Pay: $24-$27/hour
Benefits: Vision, Dental, Health, 401k
Job Description:
The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day functions, project logistics, and executive support. This role will play a key part in shaping the culture of the office and driving operational efficiency as the team continues to grow.
Key Responsibilities:
- Manage scheduling, travel coordination, and calendar management for executives
- Prepare meeting spaces and assist with internal and external meeting logistics
- Track and submit expense reports, invoices, and other administrative documentation
- Support project teams with meeting coordination, agenda prep, and follow-up
- Maintain a clean, organized, and welcoming office environment
- Collaborate with cross-functional teams across the U.S. and internationally
- Handle special projects and operational tasks as needed
Qualifications:
- 2-4+ years of administrative experience, preferably in a professional or client-facing environment
- High school diploma required; associate’s or bachelor’s degree preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong communication skills – both written and verbal
- Confident, dependable, and detail-oriented with excellent time management
- Able to manage multiple priorities with professionalism and poise
