Administrative Assistant

Administrative Assistant

Location: Pittsburgh, PA – Onsite 4 days/week, 1 day remote

Duration: 12 Month Contract

Provides support in the execution of mandatory and voluntary corporate action processing within custody and accounting operations including liability notices, dividend and interest payment processing, class action litigation, and proxy voting activities.

Primarily responsible for supporting Proxy and Class Action processes in coordination with external vendors ensuring clients retain the ability to vote in annual general meetings and receive timely class action payments. Reconciles client holdings against agent holdings to ensure accurate proxy ballot processing and voting integrity and maintains accurate documentation and recordkeeping within event files to support auditability and compliance. Supports client inquiries and service requests assisting with basic issues and escalating more complex matters to senior staff as needed. Provides knowledge and technical assistance to internal teams and participates in client conversion system releases and continuous improvement initiatives. Collaborates with cross-functional teams and vendors contributing to process efficiency and operational accuracy and may provide informal guidance to junior staff while being responsible for the quality and completion of assigned work.

Description:

• Provides operational support for corporate actions including proxy voting, class action processing, dividend and interest payments, and related custody/accounting activities while ensuring accuracy, compliance, and timely execution.

Requirements:

• High school diploma or equivalent required Bachelor’s degree preferred
• 2+ years of relevant work experience preferred Experience in financial services, corporate actions, or custody operations preferred
• Knowledge of MS Office required intermediate Excel skills preferred

Preferred:

• Knowledge of proxy voting support including Annual General Meeting processes understanding of key corporate action event timelines financial services processing and custody operations experience.