Administrative Assistant

Coordinate clerical and administrative support services for the assigned project; to include duties related to general office and human resources administration, as well as both project development and operational goals.

Responsibilities

• Greet office visitors; answer multiple-line telephone switchboard; take and forward messages. Answer routine questions and follow through on requests.
• Coordinate company events/training/management meetings with set-up/take-down, room reservations, and food or refreshments.
• Compose, edit and/or maintain a variety of correspondence and documents, including: letters, reports, memos, contracts, bid documents, and project correspondence, manuals, directories, databases, forecasts, etc.
• Establish and maintain organized filing system; photocopy and file all correspondence and other pertinent documents as requested.
• Process outgoing and incoming mail and packages and ensure efficient delivery to recipient.
• Maintain/order sufficient stock of office supplies, forms/invoices, and other materials required for department activities.
• Be proficient with computer software applications used for completing work: specifically, MS Office Suite (primarily Outlook, Word, Excel).
• Coordinate and/or process miscellaneous general administrative work and special events.
• Set up, clean, and restock kitchen areas daily. Order snack and beverage supplies as needed.
• Provide administrative support to Director of Talent Development.

Education:

• High School Diploma or Equivalency required.

Experience:

• Coursework related to business administration preferred.
• Minimum of two years’ experience in an administrative support role required.
• Experience within the construction industry is preferred.
• Experience with business correspondence and research preferred.

Knowledge, skills, and abilities:

• Excellent customer service and professional communication skills.
• Working knowledge of business procedures and excellent writing skills.
• Ability to create documents with speed and accuracy.
• Working knowledge of computer operations and accounting systems.
• Keen attention to detail and good organizational skills.
• Ability to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.
• Team mindset – flexible to help where the team will benefit most and develop effective professional relationships.
• Focus on delivering results and meeting deadlines – demonstrates sense of urgency as required.

Physical and/or travel demands:

• No travel required.
• This position is done in a typical office setting, mostly sitting at a desk. Frequent use of computer keyboard, monitor, and telephone. Some standing, bending, and lifting light of files is required.

Benefits and Compensation:

• The range for this position has been established at $20 to $28 per hour and is U.S. Engineering’s good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training. Compensation for this role includes a base salary complemented by commission opportunities based on the Account Manager’s individual sales performance and attainment of sales targets
• Your total compensation will go beyond the number on your paycheck. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off. An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.