Administrative Assistant (JOB ID 003008)

ADMINISTRATIVE ASSISTANT

Innovien Solutions is currently hiring an Administrative Assistant to support a growing Real Estate Administration team in need of help managing lease and property documentation. This role offers a hybrid setup with exposure to how real estate operations run behind the scenes, handling document organization, data tracking, and day-to-day administrative support.

This is an excellent opportunity for a detail-oriented professional seeking long-term growth within a dynamic and expanding team. Candidates who thrive in document-heavy environments and are eager to build a foundation in real estate operations will find this role to be a strong fit.

ADMINISTRATIVE ASSISTANT REQUIREMENTS:

• 2+ years of administrative or clerical experience in a document-heavy environment — real estate, legal, property management, or similar
• Proven experience handling high-volume document processing — scanning, filing, indexing, and data entry
• Strong organizational skills with the ability to manage multiple documents, deadlines, and priorities simultaneously
• Proficiency with Microsoft Office — Excel and Outlook — and CRM experience, with Salesforce preferred
• Ability to work in a hybrid environment — Charlotte office 3 days/week — and maintain consistent, reliable support

PLUS SKILLS:

• Previous clerical experience in the tower space

ADMINISTRATIVE ASSISTANT RESPONSIBILITIES:

• Manage and maintain real estate documentation including leases, amendments, site agreements, and vendor contracts
• Support document lifecycle management — scanning, indexing, filing, and ensuring accurate record retention across systems
• Coordinate mail distribution, shipping, and tracking of time-sensitive legal and property-related documents
• Perform data entry and updates within internal systems, tracking lease terms, renewals, key dates, and property details
• Assist with audit preparation and compliance by organizing and retrieving documentation as needed
• Partner with internal teams — Real Estate, Legal, and Operations — to ensure accurate and timely documentation flow
• Help track and organize critical dates including renewals, expirations, and notices to support portfolio management
• Maintain high-volume administrative workflows with a strong focus on accuracy and turnaround time