Administrative Assistant IV

Administrative Assistant IV

Job Description

As an Administrative Assistant IV, you will provide comprehensive administrative, clerical, and operational support to ensure the smooth functioning of the department. You will assist the Project Vice President, Project Director, and departmental leadership with a wide range of responsibilities, including document management, calendar coordination, meeting planning and logistics, internal communications, and event organization. Your role will also involve coordinating travel arrangements, preparing high-quality presentations, supporting onboarding processes, and tracking key performance indicators (KPIs). Collaborating closely with the project management team, this position requires a high degree of professionalism, discretion, and confidentiality.

Responsibilities

• Manage document organization and retrieval for departmental efficiency.
• Coordinate and manage complex calendars for departmental leadership.
• Plan and organize meetings, including logistics and internal communications.
• Organize events and coordinate onsite activities.
• Arrange travel and accommodations for department leaders.
• Prepare and deliver high-quality presentations.
• Support onboarding processes for new team members.
• Track and report key performance indicators (KPIs).
• Collaborate with the project management team to ensure seamless operations.

Essential Skills

• Bachelor’s degree in business administration or related field from an accredited university or equivalent education and experience.
• Minimum of 7 years of experience in an administrative role, preferably in a pharmaceutical environment.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong problem-solving skills and ability to navigate complex assignments.
• Ability to thrive in dynamic and ambiguous environments.
• Excellent organizational and prioritization skills.
• Clear and proactive communication skills.

Additional Skills & Qualifications

• Experience in a pharmaceutical environment preferred.
• Ability to integrate data and information into useful tools/communication.
• Experience with data entry and calendar management.
• Experience in booking flights and managing sensitive meetings.

Job Type & Location

This is a Contract position based out of Clayton, NC.

The pay range for this position is $34.50 - $34.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Clayton,NC.

This position is anticipated to close on Apr 7, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.