Administrative Specialist (CL2)- Gentile Hall

The University of Maine at Presque Isle (UMPI) is seeking a full time, on-campus, Administrative Specialist (CL2) for Gentile Hall. 

This position plays a key role in ensuring the smooth daily operations of Gentile Hall with a high degree of independence and professionalism. This position is responsible for managing facility access, collaborating with the Assistant Athletic Director-Gentile Hall, Aquatics Manager, and the Director of the Campus Center. Responsibilities include handling financial transactions, maintaining documentation, assisting with swim lesson registrations, and assisting in daily operations of Gentile Hall.  The successful candidate will be confident, diplomatic, and solution-oriented, with the ability to enforce policies respectfully and effectively across a wide range of ages and situations. 

The starting rate for this full-time, on-campus position is $19.61 (non-negotiable) for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.

To view the full list of responsibilities, qualifications, and required skills, please refer to the job description here.

Required Qualifications:

• High school diploma or equivalent (G.E.D.) and sufficient experience, including two years of administrative support experience.    
• Skills and Competencies:
  • Excellent record of interpersonal, written, and oral communication, organization, and technology skills.
  • Ability to oversee and train student employees and provide ongoing guidance about their work with members or those participating in a special event. 
  • Ability to function independently and creatively with minimal supervision. 
  • Excellent customer service skills.

Preferred Qualifications:   

• Experience within a college or university setting. 
• Administrative support experience.
• Experience working in a recreational setting and/or pool operations background is a plus.

How to apply 

Materials must be submitted via “Apply Now" below or visit the UMPI Careers Page at http:// umpi.careers.maine.edu /.  

For application to be considered complete you must create an applicant profile (application) and submit ALL of the following: 

• Cover letter
• Resume

Important Information About the Recruitment Process:

• Applications will be reviewed on an ongoing basis. For full consideration, applications must be received by April 13, 2026. Applications received after this date may be reviewed at the discretion of the University.
• Finalist candidates will be asked to provide a list of professional references.
• A background check will be conducted for the selected candidate.
• Please note: The University is unable to consider applicants who require visa sponsorship.

About the University
For more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 3,000 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment. 

Learn more about the University of Maine at Presque Isle. 

The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region’s premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine. The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region.

Learn more about what Aroostook County has to offer. 

Equal Opportunity Statement-The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act- The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you have any questions, contact Safety and Security 111 Campus Center 181 Main St., Presque Isle, ME 04769 Phone: (207) 768-9580.