Performs professional and clerical support for a department/division. This posting will close at midnight on April 21st OR once we receive 35 applicants, whichever occurs first.*** Multiple positions may be filled with this vacancy announcement.- Performs customer service and reception duties for the department; provides general information as well as responds to specific customer questions requiring additional research; routes inquires appropriately and takes messages.
- Ensures department records and reports are properly maintained; processes operating records and data, maintains accounts, records and statistical data; including compiling data for summaries and reports.
- Maintains office filing systems, files and records; assemble information upon request.
- Receives, sorts, distributes and processes incoming or outgoing mail.
- Scans and enters various information into databases.
- Coordinates schedules and makes arrangements for training, meetings, events, tests and/or similar activities.
- Orders, maintains and distributes office supplies and/or equipment.
- Prepares standardized and original documents and forms; composes original letters and written responses upon request.
- Processes purchase orders, invoices, vouchers, purchasing cards, fuel cards, personnel requisitions and maintenance requests.
- Processes the accounts payable and accounts receivable functions for the department; maintains detailed records of all receivables and expenditures.
- Prepares information including binding, stapling and copying; distributes packets to appropriate persons including mass mailings.
- Prepares and distributes meeting agendas and related materials; takes, tapes, transcribes and distributes meeting minutes.
- Processes and reviews employee timesheets and payroll information; enters payroll data; coordinates with Finance and/or Human Resources, employees and supervisors to resolve any issues; prepares and processes other personnel forms.
- Compiles information for and assists with yearly budget development; maintains and monitors current budget; makes daily and/or weekly deposits.
- Performs other duties as appropriate or necessary for performance of the job.
REQUIRED EDUCATION & EXPERIENCE:
- High School Diploma or GED equivalencyrequired.
- Minimum of six years of clerical experiencerequired.
PREFERRED QUALIFICATIONS:
- Associate’s degree from an accredited college or university in the field of Business Management, Office Administration, or Human Resource Managementpreferred.
- Notary Public Certificatepreferred.
SPECIAL REQUIREMENT:
- Must successfully pass background check.
NOTE: For preferred qualifications, the substitution of any combination of relevant and related education, training, and/or experience that provides the required knowledge, skills, and ability may be considered, including by way of example, specific experience or skill-based qualifications that may substitute for certain educational requirements, or a combination of relevant education and experience including supervisory experience.- Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees
- Generous Vacation and Sick Leave Accrual
- Remote & Hybrid working opportunities
- County Retirement Program
- Autonomy to grow and find your career path with supportive leadership
- Truly inclusive and diverse environment
- Fitness Center (Historic Pueblo Courthouse Building)
- May be eligible for up to 12-week Paid Parental Leave Benefits (full-time employees)
