Administrative Assistant III - Foundation (Part-time)

Lake Washington Institute of Technology

Kirkland, WA

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in the state of Washington. LWTech offers12 bachelor's degrees,42 associate degrees, and70 professional certificatesin41 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math.LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.
Learn more about LWTech's Mission, Vision, Values, and Core Themes

LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on thelink.

Summary of Responsibilities

LWTech is searching for a part-time Administrative Assistant. This position provides broad administrative support to the LWTech Foundation. This position will perform a variety of office support activities in line with established policies and procedures. Work is performed under general and infrequent supervision and reports to the Executive Director of the Foundation. This is an in-person part-time position (20 hours per week) with schedule flexibility.

Provide high level quality customer service; maintain confidentiality, tact, and discretion.
Exceptional attendance and punctuality.
Manage budget, travel, purchasing, and other Foundation-related processes and form submissions using various platforms and software.
Plan and arrange own work sequence; develop office procedures, routines, and filing systems.
Prepare agendas and attend meetings; take, transcribe, and distribute minutes.
Schedule appointments for director; arrange and coordinate meetings.
Perform complex word processing tasks (such as mail merges); create and proofread appropriate written communications; use spreadsheets and databases to develop and maintain records and reports.
Compose office correspondence such as requests for information; develop, evaluate, and revise forms for internal use; develop and maintain proper document layouts, arrangement, and grammatical composition.
Prepare or assist in compiling and preparing reports as required for supervisor review; refer questionable data or narrative to supervisor for clarification.
Compose written communication from brief instruction or on own in initiative.
Support the LWTech Foundation thank-you card operational process.
Develop office procedures, routine and filing systems as necessary; set priorities and juggle multiple projects; meet deadlines under pressure and initiate internal/external communications with appropriate persons
Collaborate with and act as liaison for other departments and divisions, maintaining positive working relationships.
Run local errands as necessary for event and stewardship support.
Other related duties of similar scope.

Sufficient combination of education and experience to:

Apply current administrative office procedures to daily tasks.
Communicate in writing and verbally with the public in a calm, courteous, helpful, and clearly understood manner.
Provide superior customer service.
Organize paper and electronic resources in an easy-to-use format.
Manage and prioritize multiple tasks with competing deadlines efficiently.
Maintain confidentiality and use tact and discretion.
Ability to handle regular changes and shifting priorities.
Knowledge of Microsoft Office, related software applications, and standard office practices, procedures, and equipment.
Demonstrated ability to work successfully with students, staff, and community from diverse backgrounds, including non-native English speakers, and a commitment to a culturally diverse work environment.

Compensation & Work Schedule
This is a union covered position. This position is in-person, part-time (20 hours per week). As defined by the current classified bargained agreement, newly hired employees shall be placed between Step 3 $1,880 and Step 6 $2,112.50 of the salary schedule in Appendix A of the Classified Union Bargaining Agreement. Ongoing (Step 7- Step 13) step advancement is defined by the classified bargained agreement. Working hours are flexible and can be established with supervisor upon hire.

Salary placement for current classified employees is per the classified bargained agreement. The Classified Bargained Agreement and Appendix can be found here.

Required Online Application Materials

Online application
Current resume
Cover letter
Responses to the supplemental questions included in the online application process

Conditions of Employment

Official transcripts/certifications will be required upon employment
Other conditions that may apply will be detailed upon the offer of employment
Job offers are contingent upon successful completion of background/reference checks

Physical Requirements
Ability to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation
LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

Ability to operate office equipment
Ability to read and verify data and prepare various materials
Ability to exchange information on the phone or in person

Eligibility Verification
In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire. LWTech does not currently sponsor HB-1 visas. Other conditions that may apply will be detailed upon the offer of employment.

Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability for the position.

EEO Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to Meena Park, VicePresidentof Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

Jeanne Clery Statement
Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online atwww.lwtech.edu/about/campus-safety/.To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.