Job Title: Front Desk Assistant / Administrative Assistant
Location: Houston, TX 77010
Vacancy Type: Contract (FTC) – 3 months with high possibility of extension/conversion
Pay Range: $23 - $25 hourly
Job Summary & Responsibilities:
- Meet & Greet Visitors
- Welcome individuals with a hospitable demeanor
- Notify host(s) of arrivals and maintain the visitor log
- Escort guests to reserved conference room when needed
- Offer refreshments (water, coffee, tea)
- Manage Conference Center Reservations & Logistics
- Proficient in all conference room names, seating capacity, and specific locations
- Oversee client facing conference room bookings with sound judgment
- Collaborate with administrative staff on catering needs and follow up with vendors
- Ensure general cleanliness and tidy appearance of conference rooms
- Act as liaison with Banking Americas, security, facilities, IT, multi-media, and mail services
- Support the administrative team and provide backup support as necessary
- Assist with overflow of travel & expenses using the firm’s approved system (SAP Concur)
- Create / edit excel spreadsheets for office use
- Perform light administrative duties (data entry, scanning, etc.)
- Receive mail, sign for packages, and manage requests for messenger services
- Assist with office supply inventor
Requirements:
- Minimum of 5 years of administrative experience in financial services preferred
- Maintain a positive and professional attitude consistently
- Experience with SAP Concur system for travel & expense report processing preferred.
- Adaptable to change with conflict resolution skills
- Proficient in Microsoft Word, Excel, and Outlook
- Exceptional interpersonal and written/verbal communication skills
- Strong multitasking and prioritization abilities in a dynamic environment
- Detail-oriented and highly organized
- Team player with a collaborative spirit
Benefits Info:
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.