Administrative Assistant (ACPE)(PCN 05-0439)

Job Description

Do you thrive in a team-centric environment?

Are you seeking a position that encourages analytical thinking?

If so, you are encouraged to join the Program Operations team at the Alaska Commission on Postsecondary Education (ACPE)!

The Alaska Commission on Postsecondary Education (ACPE) is recruiting for an Administrative Assistant to complete our Program Operations team. The successful applicant will be trained to work in one or more specialized areas related to the administration and servicing of financial aid programs, such as; maintaining borrower accounts, administering garnishment and lien actions, administering the Alaska Performance Scholarship and the Alaska Education Grant, or serving as a liaison to financial aid staff, schools, and other sections within ACPE. They will actively support of the agency's values: Service, Innovation, Empowerment, Quality and Accountability.

ACPE values continuous learning and growth. We support training for employees and have opportunities for upward mobility. ACPE hires engages candidates who are willing to expand their knowledge and stills, and is willing to train the right candidates.

ACPE is the State's postsecondary education agency, promoting access to, and success in, education and career training after high school. Our Juneau office is conveniently located in the Vintage Business Park area of Mendenhall Valley, close to the bus line, with plenty of available parking. Positions with the Commission are eligible for all State of Alaska health care, leave and retirement benefits. For more information about ACPE, our mission and our services, visit our website at: http://acpe.alaska.gov

The ideal candidate will possess some or all of the following knowledge, skills, and abilities:

• Basic bookkeeping or accounting
• Ability to read, interpret, and explain policies, procedures, and legal documents
• Experience working with confidential information and documents
• Ability to create process documentation
• Proficiency in MS Office suite (Outlook, Word, Excel and SharePoint)

Minimum Qualifications

• High school diploma or the equivalent; and
• Six months of entry-level technical experience in one of more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination or post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or 4 quarter hours or post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Other Information:

This is a fully exempt job class under AS 39.25.110(11).

Additional Required Information

EDUCATION
If postsecondary education is being used to meet minimum qualifications, you must complete the Education and Training section of the application and attach your transcripts to your application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

INTERVIEW
Applicants invited for an interview will be required to provide the following at time of interview:

• List of three (3) professional references including current daytime phone numbers.
• Copies of your two (2) most recent performance evaluations. Letters of reference may be substituted for evaluations.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

Special Notice: Please Read Carefully

An applicant’s response to the minimum qualification question must be supported by the job application.

This position is established as a flexibly-staffed position for ranges 13 to 14. Series levels are distinguished by the organization’s business needs and the candidate’s experience, proficiency, judgment, and independence. If hired at range 13, promotion to range 14 will occur upon successful completion of the probationary period and training plan.

This position is in the exempt service; therefore, it is not covered by the terms of a collective bargaining agreement. As a result, ACPE may choose to fill this position as soon as a qualified applicant is identified. While ACPE is in the Department of Education and Early Development for administrative support services only, the Commission and its staff are not subject to the direction of the Commissioner of Education and Early Development nor the State Board of Education. Applicants who have any type of educational loan with the Commission must be current in payments to be considered for employment. A routine background check will be conducted on those applicants interviewed and under serious consideration for the position.

EEO Statement

The State of Alaska complies with Title 1 of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or 907-465-3412(TTY) or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Contact Information:

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental. The following employee groups are under Alaska Care Benefits administered by the State: See Alaska Care Help for additional information.
  1. AVTEC
  2. Confidential
  3. Correctional Officers
  4. Marine Engineers
  5. Mt. Edgecumbe Teachers
  6. Supervisory
  7. Unlicensed Vessel Personnel/ Inland Boatman’s Union
  8. Exempt Employees
• The following employee groups are covered by Union Health Trusts. Contact the appropriate Union for additional information.
  1. General Government
  2. Labor, Trades, and Crafts
  3. Public Safety Employees Association
  4. Masters, Mates, & Pilots
• Employer paid Basic Life Insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for:
  1. Term life (employee, spouse, or qualified same sex partner, and dependents
  2. Long-term and Short-term disability
  3. Accidental Death and Dismemberment
  4. Long-Term care (self and eligible family members)
  5. Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS) – Teachers’ Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit of defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity in lien of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• NOTE: The Defined Contribution Plan, Supplemental Annuity Plan, and The Deferred Compensation Program offer a variety of investment options

See Division of Retirement and Benefits: Retiree for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve paid holidays a year

Contact Information

For specific information about this position, please contact the hiring manager at the following:

Heather Carlton, Program Analyst

Heather.carlton@alaska.gov

Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information
Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

01 Have you carefully read the minimum qualifications for this position and do you certify that you possess the required education and/ or experience to meet the minimum qualifications as stated?

• Yes
• No

Required Question