Administrative and Communications Support (COM 1)

Administrative and Communications Support (COM 1)
At the Department of Commerce, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

Let’s build what’s next, together.

This position is supported by Department of Commerce, as the Designated State Agency (DSA) for TheDevelopmental Disabilities Council (DDC) by way of Executive Order 76-03 from the Governor. The federal mandate of Washington State Developmental Disabilities Council (DD Council), an independent entity in state government, is to conduct advocacy, capacity building and systems change activities that expand opportunities for over 100,000 individuals with intellectual/developmental disabilities (I/DD) in the state to live full, independent, integrated and productive lives in their communities.

The DD Council advises the Governor and Legislature on DD issues. The council is comprised of people with lived experience of a disability and their family members, as well representatives from Disability Rights Washington, University of Washington, Developmental Disabilities Administration, Department of Health, Aging and Long Term Supports Administration, Office of Superintendent of Public Instruction, Division of Vocational Rehabilitation, and Health Care Authority. These governor appointed council members are central to the DD Council’s advocacy mission and its leadership in public policy.

This position at the direction of the DD Executive Director, develops, implements and monitors projects and initiates activities on a statewide basis that accomplish the objectives of the DDC. With a focus on maintaining the DDC’s structural systems and suggesting efficiencies and improvements, this team member will bring their technical skills to support both the DDC staff and council members.Program Support
Tasks include:
• Maintain and consult tracking systems for various activities across DDC programs, including Risk Assessments.
• Review and enter invoice voucher requests for reimbursement into electronic management systems.
• Maintain and update electronic application formats for DDC programs/program manager(s), including data collection forms and website communication systems.
• Review, edit and format contracting documents, contracts, amendments, Requests for Proposal (RFP), legislative reports and other externally facing correspondence.
• Coordinate scoring team activities and work with the relevant committees in awarding Council funds to outside contractors.
• Assist with program evaluation-related activities in collaboration with Planning Director and Contracts Manager.
• Ensure all Council programs and project reflect the diversity of State of Washington and outreach to targeted disparate populations such as people living in rural areas.
• Create and utilize materials for projects and activities as assigned.

Council Operations and Communications
Tasks include:
• Maintain stakeholder communications systems.
• Collaborate with Council staff, contractors and community collaborators to manage websites and social media platforms, and provide input and technical assistance on public relations resources, information and materials.
• Recommend and utilize efficiencies for Council business such as tracking meeting attendance and minutes, hybrid meeting interactions, etc.
• Collaborate and coordinate with Office Assistant on Council business, projects, programs and tasks.
• Support Membership Coordinator with Council Members’ travel, reimbursements and other coordination as needed.
• Work with Membership Coordinator to identify, develop, and implement appropriate strategies to ensure on-going and increasing quality of Council outputs to members and the public.
• Coordinate workshops/seminars and meetings for DDC projects and programs.
• Support Council staff with scheduling, preparing and hosting meetings including technology support.
• Represent the DDC in local, state and national meetings.

Administrative Support
Tasks include:
• Collaborate with Office Assistant to provide general administrative support for the DDC and its programs, including processing incoming and outgoing phone calls, physical and email, Fiscal and Council Member document delivery, assist with travel arrangements and reimbursement, scheduling meetings, and edit and format documents.
• Assist with:
o Onboarding process, including supporting the onboarding and exiting of council members.
o Travel arrangements and reimbursement.
o Public records request responses.
o Scheduling, planning for and hosting meetings.
o Editing and formatting documents.
• Coordinate and compiling of DDC desk manual for team
• Develop and maintain tracking files for program documents.

Required Position Qualifications:
Any combination of five (5) years total experience. This could be gained by a combination of formal education, beyond high school equivalence (to include relevant college level coursework, technical and/or vocational education and/or certification programs) and professional experience as described below.
Experiencemust include two or more of the following areas:
• One (1) year of experience designing and implementing individual accessibility and accommodation supports.
• Familiarity with common document creation and communication programs including but not limited to Microsoft Word, PowerPoint, Publisher, Adobe Acrobat, Zoom and social media platforms.

Educationinvolves study in housing finance, social sciences, health and human services, business, public administration or related field.

Preferred/Desired Qualifications:
• Experience with Microsoft products such as Forms, Teams and Publisher, as well as website platforms including Word Press and Webflow, Zoom and online accessibility tools such as ReciteMe.
Required Position Competencies:
• Strong written and oral communication skills, including the ability to effectively communication with individuals and groups with diverse communication preferences
• Dedication to the mission and values of the Developmental Disability Council, including the commitment to being a change agency and the belief that people with developmental disability are capable and have the right to live meaningful, integrate and productive lives.

To be considered for this position, the following are needed:

• A complete and detailed online application.
• A cover letter (enter online).
• At least threeprofessional references(enter online).

For questions about this recruitment, please contact our recruitment team via email: comrecruitment@commerce.wa.gov - please reference the job number in your message.

Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remotely or have a hybrid schedule.

This recruitment may be used to fill future vacancies over the next 60 days.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system atcareershelp@des.wa.gov.

Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits. Please see the Benefits Tab for more details.