Administrative Aide-Parks & Rec, PT

Assists the Director and others in the department by serving as a liaison to assigned departments and to the public.

Department: Parks and Recreation

Salary: $25.37 per hour.

Posting Type: Announcement

Union: This is a non-union position.

Civil Service Classification: Exempt

General Application Requirements:

You must submit or show proof of all the following at the time of application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions.
• Pennsylvania Act 153 Clearance prior to appointment.
• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
• Applicants must obtain a CPR, First Aid Certificate within six (6) months of hire date and maintain throughout employment.
• A current, valid Class C Pennsylvania Motor Vehicle Operator's License would be needed to operate a City vehicle but not necessary for the position.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

Qualifying Requirements:

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email.

• WORK EXPERIENCE: The application must clearly show three (3) years of full-time experience in performing administrative and research duties. (Less than full-time experience will be calculated on a pro-rated basis.)
• EDUCATION/TRAINING: The application must clearly show a high school diploma or general equivalency.
• EQUIVALENCY: None permitted for this position. Therefore, no education/training and or work experience may be substituted toward the qualifying requirements listed above.

• Written: None required for this position.
• Performance: None required for this position.
• Medical: None required for this position.

• Maintains the Director's schedule. Sets up meetings for the Director using the online calendar scheduling system.
• Assists with the entry of bi-weekly payroll for the department using the City's Ceridian Payroll program.
• Files the necessary paperwork for the administrative office, which includes letters, personnel information, etc.
• Responds to concerns from the general public via in-person engagements, phone calls and/or email and 311 submissions.
• Serves as an information source for CitiParks staff and outside agencies, organizations, the public, etc.; coordinates special projects as assigned.
• Connects customers/residents to the appropriate CitiParks program areas and other internal City departments and coordinates timely answers to customer requests, deploying customer-friendly/focused responses.
• Prepares correspondence and other written responses to complaints and questions from the public on behalf of the Director.
• Coordinates, conducts and/or attends meetings with the public, community groups, assigned departmental staff, and other entities regarding departmental projects, city services, activities, etc.
• Represents the Director and/or Assistant Directors on committees and at public functions and meetings as assigned.
• Provides clerical support for Director, Assistant Directors, and other CitiParks staff members.
• Handles phone and written correspondence (postal, mail, and e-mail).
• Creates and maintains databases and documents research for Community Services.
• Performs a variety of record-keeping tasks for city, state, and federally funded programs, as assigned.
• Manages area of responsibility in strict accordance with applicable laws, regulations and established policy, including union agreements, to ensure fair and standardized treatment of employees.
• Performs activities and functions of related personnel as assigned or required.