Administrative Accounting Assistant

The Business, Facilities and Operations Division is now accepting applications forAdministrative Accounting Assistant.

The Administrative Accounting Assistant performs a variety of complex administrative assistant and fiscal support duties to support office operations and personnel within assigned department; relieves assigned supervisor of administrative and clerical detail; plans, coordinates and organizes day-to-day office operations and activities; coordinates flow of communications and information; assists department staff in coordinating fiscal activities; responsible for fiscal record keeping, basic accounting and/or auditing duties in the maintenance, processing, and review of fiscal records and services; coordinates special events and projects as required.

This position is full-time, in-person and has a work year of 12 months, 260 days per year, 8 hours per day.

To learn more about this position, please click hereto view the job description.Any combination equivalent to:

• Education and experience:Any combination equivalent to: Associate degree with coursework in accounting, business or a related field, and three (3) years of administrative assistant experience involving frequent public contact and duties related to fiscal activities such as accounting, auditing, budgeting and bookkeeping.

APPLICATION PROCEDURES

The following application materials are required:

1. Completed SchoolJobs.com Application
2. Resume

The application and materials must be received by application deadline. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the filing date.

EXAMINATION PROCEDURES

• Assessments and interviews may take place virtually or in-person.
• Following the final filing date, the qualifications of all candidates will be evaluated.
• Themost qualified candidateswill be invited to participatein a written exam, tentatively scheduled forMay 29, 2026.
• Those who pass the written exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for June 9, 2026.
• Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list.
• Selected candidates from the list will be invited to a second interview with the hiring authorities, tentatively scheduled for the week of June 22, 2026.
• Second interview may be held in-person.
• Candidates will be invited over email to participate in examination and selection steps, using the email supplied within theirGovernmentjobs.comapplications, or as updated by candidates in theirGovernmentjobs.commaster profiles.Therefore, it is recommended that candidates check their email at least daily.

NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements, OR job posting announcements. The right is reserved to add, eliminate, or adjust testing steps and/or information on the posting, at any time, during the position posting and testing process, which may include, but is not limited to, further testing, inclusive to on-the job testing, recruitment, and recruitment extensions, which may be for less than 15 days, after an eligibility list has been certified, which may cause adjustments on the eligibility list, as evaluated to be reasonable or necessary.

SB 848 COMPLIANCE – EFFECTIVE JANUARY 1, 2026

Effective January 1, 2026, and in accordance with California Education Code Section 44051(a)(1), and SB 848 any applicant for a non-teaching position must disclose a complete list of every school district, county office of education, charter school, state special school and diagnostic center operated by the department of education, and private school that the applicant has previously been an employee of, including full-time, part-time, or substitute roles. Failure to provide this information may be considered an act of dishonesty and could affect hiring decisions.

HEALTH, WELFARE, AND OTHER BENEFITS:

The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including:

• Medical, dental, and vision insurance
• Fertility healthcare and family forming benefits
• Flexible Spending Account (FSA)
• Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being Resources
• Life insurance and long-term disability coverage
• California Public Employees Retirement System (CalPERS)
• 403b or 457 Retirement Accounts
• Paid Vacation
• Paid Sick Leave
• 16 Paid Holidays (including 2 floating holidays)
• Tuition Reimbursement

Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs.+/ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information, please visit our benefits page: Employee Benefits

ACCOMMODATION REQUESTS:
Candidates who require reasonable accommodations for any test part must contact Classified Personnel Services (CPS) at least three (3) days in advance of the test date at 408-453-6845. Hearing-impaired individuals should contact the California Relay Service at 1-800-735-2929, then 408-453-6845. A failure to contact CPS within the specified timeline may result in an inability to accommodate.

RECRUITMENT CONTACT
For questions about the position or recruitment process, please contact:

Kathy Jalaan

(408) 453-6602

kjalaan@sccoe.org

EQUALOPPORTUNITYEMPLOYER:
The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.

For direct concerns related to Equal Opportunity Employment, please contact:

Roger D.Gallizzi
Interim Assistant Superintendent
Human Resources
Santa Clara County Office of Education
1290 Ridder Park Drive
San Jose, Ca 95131
(408) 453-6598
c-rgallizzi@sccoe.org