Admin & Fiscal Support Specialist (pos#0080431)

Description

Title: Admin & Fiscal Support Specialist

Position Number: 0080431

Hiring Unit: College of Agriculture, Forestry & Natural Resources Management (CAFNRM)

Location: UH Hilo

Date Posted: March 23, 2026

Closing Date: April 8, 2026

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: Appointment to begin approximately March 2026, pending position clearance and availability of funds.

Position Overview:

The University of Hawaii at Hilo (UH Hilo) is a public liberal arts and sciences university on the Island of Hawaii, recognized for its integration of cultural immersion and place-based research that leverages the island’s extraordinary geological, biological, and cultural diversity. A comprehensive, regional campus within the ten-campus University of Hawaii system, UH Hilo offers high-quality undergraduate and select postgraduate education, with distinctive strengths in areas such as marine science, geology, astronomy, and Hawaiian language revitalization, while advancing research, scholarship, and creative activity that support community needs, environmental stewardship, Indigenous knowledge systems, and workforce development priorities for the State of Hawaii.

The College of Agriculture, Forestry and Natural Resource Management (CAFNRM) at UH Hilo opened its doors in the fall of 1975 with the main objective to prepare students for a broad and full understanding of basic factors involved in production, management, processing, distribution, marketing, sales, and services in the field of agricultural sciences. To achieve this goal, CAFNRM offers the Bachelor of Science degree (BS) in three areas of specialization: Animal Health and Management (which includes a pre-veterinary option), Aquaculture, and Tropical Agroecology.

The Academic Support Specialist (Farm Technician) will be responsible for providing a full range of support to the CAFNRM faculty and staff for daily farm operations, including maintaining agricultural tools and equipment, implementing safety and sanitation protocols, monitoring and maintaining greenhouse, fields, and orchards.

Duties and Responsibilities (*denotes essential function)

1. *Prepare monthly, quarterly, and annual budget reports; prepare budget documents; review, analyze, evaluate and create short-and-long-range operating budget proposals, request and expenditure plans.
2. *Maintain and monitor internal accounting and fiscal records for general funds, special funds, external funds and Foundation funds
3. *Reconcile monthly program expenditures with university-generated reports; oversee and account for resources.
4. *Complete, review, maintain, reconcile and audit fiscal transaction reports, forms, requests, and records in accordance with Federal, State and University requirements.
5. Keep Director apprised on fiscal matters including projections, spending trends, suggest options/alternatives in regards to budget policies, procedures, strategic fund transfers.
6. *Prepare personnel documents; monitor, prepare and submit payroll documents; arrange for travel authorizations and reimbursements; maintain and safeguard fiscal and personnel records and files.
7. *Prepare and issue purchase orders, requisitions, invitations to bid, generate bid specifications, technical specifications, or requests for quotations.
8. Advise and assist faculty and staff on procurement policies, procedures and requirements including travel requests while ensuring compliance with state administrative and contractual requirements.
9. *Advise the Director of the progress of projects assigned, anticipated problems, and of major process or policy changes which may affect college operations.
10. *Provide a full range of administrative support services to areas within the College that operate under resource constraints or require fiscal problem resolution.
11. Maintain open communication and liaison relationships with UH Hilo's Budget office, HR office, VC for Administrative Affairs office, & other UH Hilo administrative staff for guidance as needed regarding complex fiscal, personnel and related matters.
12. Serve as primary Pcard holder for the department.
13. Other duties as assigned

Minimum Qualifications

1. Possession of a baccalaureate degree in any field and2year(s) of progressively responsible professional experience with responsibilities for fiscal or business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of fiscal or business administration demonstrated by the knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal or business administration.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal or business administration.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.

8. Able to follow through on tasks/projects with minimal supervision in an organized and detailed fashion.

Desirable Qualifications

1. Administrative experience in a government setting, including accounting, purchasing, personnel, and record keeping.

2. Demonstrated ability to plan, organize, and direct the administrative operations in a professional office setting.

3. Demonstrated ability to prepare, implement, monitor, and safeguard budgets, payroll, personnel, purchasing, equipment, contracts, and other financial records.

4. Demonstrated knowledge of database management, data mining software, financial systems, and spreadsheets.

5. Familiarity with terminology related to agricultural fields.
   

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

1. Cover letter explaining how each minimum and desirable qualification is met
2. Current resume
3. The names and addresses, email addresses and telephone numbers of three [3] current professional references
4. Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).

Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. Copy of diplomas will NOT be accepted. Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Roberto Rodriguez, roberto6@hawaii.edu

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/