Description
Title: Admin & Fiscal Support Spec
Position Number: 0097368T
Hiring Unit: Institute for Astronomy
Location: Honolulu, HI
Date Posted: April 1, 2026
Closing Date: April 16, 2026
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities
1.*Responsible for performing a wide variety of administrative, fiscal, and personnel duties to support the faculty and staff in the daily operations of the IfA Manoa facility, and in coordination with IfA Maui and IfA Hilo facilities.
2.*Provides fiscal and administrative support functions with respect to travel, procurement, inventory, contracts and grants administration, and personnel.
3.*Prepares and reviews fiscal documents for compliance with applicable UH, RCUH, UH Foundation, IfA, state, federal, contract rules & regulations and processing requirements. May recommend procedures to fiscal administrators to ensure compliance.
4.Responsible to advise faculty and staff on applicable requirements and procedures for procurement, travel, and inventory.
5.*Maintains internal accounting records and performs reconciliation functions to monitor the accuracy, timeliness and completeness of fiscal documents processed in UH and RCUH accounting systems.
6.*Assists fiscal administrators in the monitoring and maintaining of budgets, including but not limited to updating internal budget reports to provide information on availability of funds, gathering financial data and preparing spreadsheets.
7.Maintain and enhance function of IfA's document management system by ensuring documents are properly reflected, with appropriate permissions, and with consistent nomenclature that allows for easy search retrieval by others.
8.Other duties as assigned
*Denotes Essential Function
Minimum Qualifications
1.Possession of a baccalaureate degree in accounting or business administration and 1 year(s) of progressively responsible professional experience with responsibilities for accounting or business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2.Functional knowledge of principles, practices and techniques in accounting or business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business administration.
4.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business office.
5.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7.Demonstrated ability to operate a personal computer and apply word processing software.
Desirable Qualifications
1.Knowledge of the University's and RCUH administrative policies and procedures.
2.Experience in an educational institution, non-profit organization and/or government entity.
To Apply:
Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (04/16/2026) to email copies of your transcripts to emoss@hawaii.edu. Official transcripts will be required if selected for the position.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Llewelyn Yee, llewelyn@hawaii.edu.
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/