Job Description:
Accounts Receivable Processing/Reports Management
-Enter dealer account data into custom computer program accurately and in a timely manner.
-Create Accounts Receivable reports on system on a weekly and/or monthly basis for entry into the GL or analysis of accounting practices.
-Prepare misc. entries for entry in the GL.
-Analyze dealer accounts and lease company accounts to ensure accurate balances and identify problem accounts.
-Generate charges/adjustments to accounts.
-Create past due accounts report (90 days) on weekly basis.
-Create “no pay” list on weekly basis Submit to and discuss with senior management Take appropriate action.
-Reconciles/balances all reports to ensure proper posting to GL.
Collections
-Identify problem accounts and initiate collection strategy.
-Communicate with customers about delinquent accounts by demand letter/correspondence, phone calls, meetings.
-Assist in resolving bankruptcy cases (10 per year) and maintains files.
-Request assistance from senior management to resolve outstanding customer accounts (90 days).
Problem Resolution
-Analyze balances of sale day reports to determine accuracy. Must meet strict deadline.
-Issues stop payments on lost checks, etc.
-Refunds overpayments from sale day.
-Resolves customer-billing problems.
General Clerical
-Organizes Accounts Receivable files and reports.
-Process and distribute statements (Fed-x, certified mail, etc.)
-Create/write/type correspondence using a word processor (WordPerfect).
Knowledge and Experience:
-An Associate’s degree in accounting/business is highly preferred, (or equivalent experience in the accounting department at the company).
-At least two years experience in business/for-profit sector, preferably in accounting.
-Knowledgeable of basic accounting principles, accounts receivable practices, collections procedures.
-General psychology and social behavior training would enhance job performance.