A multi-billion dollar Financial Services Company located near Sayreville, NJ, is looking to add an Accounts Payable Specialist to their team. This is a hybrid schedule with 4 days in office and 1 day at home and offers top notch benefits!! If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Richard Hecht at 848-202-7948.
We are seeking a candidate with hands-on experience in a fully automated ERP accounts payable environment, leveraging OCR technology and workflow approval processes. The ideal candidate will preferably have experience with Microsoft Dynamics 365 Finance and Operations and be adept at managing accounts payable workflows in a non-purchase order environment, ensuring accuracy, efficiency, and compliance without PO-based matching.
• Responsible for full cycle Accounts payable function (Invoice entry, proper accounting coding, managing workflow approval process, payment process and document storage).
• Reduce invoice processing time by 20% within the first year.
• Responsible for handling vendor payment for external inquiries.
• Responsible for handling vendor payment inquiries for internal communication.
• Responsible for payments via checks and electronic banking.
• Assist in vendor setup and maintenance in accounting system.
• Assist in setting up vendor bank templates for manual payments.
• Assist in confirming vendor information.
• Manage allocations between multiple companies.
• Calculation of cash requirements.
• Assist in Bank account statement reconciliations.
• Assist in the compiling of Intercompany Balance Sheet reconciliations and investigate variances by analyzing entries and obtaining transaction level-detail.
• Assist in the analysis of certain general ledger accounts.
• Preparation and filing of tax Forms 1096 and 1099 and state sales taxes.
• Assist and Process employee expense reimbursements via Concur.
• Assist in the annual audit process by providing invoice selections
• Assist in providing invoice selections for Intercompany invoices.
• Coordinated with other LS Power locations and departments on proper accounting coding and workflow approvals.
• Light administration duties.
Requirements of the position:
Accounts Payable (AP), Coding Invoices, Check Runs, Automated Clearing House (ACH), Code Invoices, SAP, Oracle, Excel Formulas, VLOOKUP, Pivot Table, Accounting cycle, Invoice Entry, Payment Processing, Document Review, Microsoft Dynamics CRM
• Associates degree and minimum of 5 years in accounts payable experience.
• AP Automation and Optical Character Recognition (OCR) experience from a major ERP platform required for consideration. Examples of a major ERP accounting software platform would include MS D365, SAP, and or Oracle. Prior experience in Microsoft Dynamics or similar accounts payable system a plus.
• Basic knowledge of GAAP, company accounting principles, procedures, and practices.
• Proficiency with Microsoft Office Products with strong Excel skills required (Word and Excel, Pivots Tables/V-Lookups/Index Match).
• Attention to Detail: Ensuring accuracy in processing invoices, accounting codes and payments.
• Communication Skills: Effectively communicating with vendors and internal teams.
• Organizational Skills: Managing multiple tasks and deadlines efficiently.
• Problem-Solving Skills: Addressing discrepancies and resolving issues promptly.
• Strong interpersonal skills and experience interacting with multiple department functions and geographic locations.
• Experience with electronic banking processes.
• Experience with IRS 1099 processing.
• Strong work ethic and well organized.
• Comfortable performing multi-faceted projects in conjunction with normal activities.
• Analytical and reasoning abilities, with strong numeric skills.
• Excellent written and verbal communication skills.
• Working effectively and seamlessly with a team of accounts payable members and taking ownerships of the tasks assigned to you.