At CooperVision, a division of CooperCompanies, we’re driven by a unifying purpose to help people to experience life’s beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges – including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at www.coopervision.com
Scope of the Role
The Accounts Payable Specialist is responsible for performing high-volume data entry and processing of vendor invoices, expense reports, and check requests within the Procure-to-Pay (P2P) process for CooperCompanies’ North America entities. This role ensures accuracy, compliance with company policies and timely execution of invoice processing. Reporting to the Accounts Payable Supervisor, the AP Specialist operates within a Global Business Services (GBS) environment, supporting standardization and efficiency across shared services.
Job Summary
The Accounts Payable Specialist focuses on transactional processing and data accuracy, including invoice posting, PO matching, and payment preparation across multiple ERP systems. This position assists with vendor inquiries, and month-end close activities, while maintaining strong attention to detail and customer service.
Invoice & Payment Processing: Accurately enter vendor invoices, expense reports, and check requests into ERP systems. Review submissions for proper approvals, documentation, and GL coding. Verify sales tax accuracy and document discrepancies.
PO Matching & Exception Handling: Match invoices to purchase orders and resolve discrepancies such as missing receipts or incorrect PO numbers. Collaborate with Procurement and internal departments to correct posting errors.
Vendor Relations & Customer Service: Respond to vendor inquiries promptly and professionally to prevent payment delays. Maintain positive relationships with internal and external stakeholders.
Reconciliation & Month-End Close: Reconcile vendor statements and investigate discrepancies. Assist with accruals, AP reconciliations, and KPI reporting.
Process Improvement: Identify opportunities to streamline workflows, enhance automation, and improve efficiency within AP processes, leveraging GBS best practices.
Other Duties: Perform additional responsibilities assigned by the AP Supervisor.
Key Competencies
Strong attention to detail and accuracy in data entry.
Excellent organizational and time-management skills.
Effective communication and customer service skills.
Proficiency in Microsoft Excel and ERP systems.