Accounts Payable Specialist

Must Haves:

• 5+ years in Accounts Payable or Purchasing experience in a high volume department.
• Experience processing invoices associated with purchase orders
• Experience using AP/PO modules in Lawson, Oracle, or SAP ERP system
• Associates degree
• Excel Savy (accruals, expense review, supporting high dollar expenses/trends) ***Heavy formula experience and knowledge or Background in accounting

Plusses:

• Payments for enterprise organization- Healthcare/hospital experience (big plus if they come from healthcare)
• Lawson, Brainware perceptive experience (Lawson is only ERP they use)
• (used to doing 150 PMO invoices/day)
• 3+ years' experience doing uploads (80-100/monthly), high dollar transactions, up tp date with current trends in budgeting

Daily Responsibilities:

• Processes complex invoices, employee expense reports and pre-approved check requests using Accounting ERP system.

• Perform data verification in the optical character recognition software.

• Assist AP Specialist I in the research and identification of appropriate coding for all non-purchase order invoices.

• Coordinate with vendors, managers, and distribution center personnel to identify and resolve issues preventing the processing of invoices associated with a purchase order.

• Reconcile vendor statements, obtain copies of unprocessed invoices, resolve credit holds.

• Train AP Specialist I in work-related tasks.

• Identify issues related with EDI invoices working with System Administrators to resolve any set up/configuration issues.

• Review and resolution of open purchase orders on the Received Not Invoiced Report.

• Review and resolution of open invoices on the Invoiced Not Received Report.

• Run, review, and promptly resolve all issues identified through the MA54 process and the MA540 Report.

• Upload complex vendor invoices directly into Lawson for pre-approved vendors.

• Review matching procedures to ensure maximum discounts are taken.

• Must meet minimum invoice processing requirement set by the AP Department.

• Special projects as assigned by the Director, Finance for the Accounts Payable department