Accounts Payable Specialist
City of O'Fallon, Missouri
Starting Pay: $23.56 per hour
The City of O'Fallon is seeking a detail-oriented and customer-focused Accounts Payable Specialist to join our Finance team. This position plays a key role in supporting the City's accounts payable operations and ensuring accurate, timely financial processing. If you enjoy clerical work, problem‑solving, and helping others, we'd love to consider you!
Position Summary
The Accounts Payable Specialist provides clerical support for the City's accounts payable process, including reviewing and processing payments, maintaining vendor records, responding to internal and external inquiries, and ensuring compliance with City purchasing and financial policies.
Major Duties
• Reviews and processes accounts payable including invoices, utility refunds, P‑cards, tax rebates, court checks, and payroll directs.
• Reviews and processes purchase orders.
• Maintains vendor files, W-9s, workers' compensation documentation, and e‑verify files.
• Assists departments with invoice, coding, and procedural questions.
• Reconciles travel and training requests and approves local travel.
• Assists vendors with payment inquiries, tax-exempt statements, W-9s, and identification numbers.
• Supports senior utility tax rebates, data entry, and check processing.
• Prepares and distributes year-end tax information for vendors and the IRS.
• Reviews uncashed checks and communicates with payees throughout the year.
• Maintains the City Hall petty cash box.
• Provides coverage for positions such as the Office Center and Administrative Assistant II, as needed.
• Ensures compliance with City purchasing and financial policies.
• Performs other related duties as assigned.
Knowledge & Skills Required
• Knowledge of modern office practices, procedures, and equipment.
• Understanding of accounts payable processes.
• Basic mathematical proficiency.
• Skill in using computers and job-related software.
• Strong decision-making and problem-solving skills.
• Excellent customer service, communication, and interpersonal skills.
Minimum Qualifications
• Education and training typically associated with specialized clerical or financial work, in addition to a high school diploma.
• One to two years of experience in a similar role or related apprenticeship/internship.
• Ability to be bonded.
Why Work for the City of O'Fallon?
The City of O'Fallon is committed to supporting the wellbeing of our employees. Our comprehensive benefits package includes:
• Medical, Dental, and Vision insurance
• Employer‑paid Accident and Life Insurance
• Health Savings Account (HSA) with employer contributions
• Flexible Spending Accounts (FSAs)
• Optional Pet Insurance
• Wellness incentives and onsite workout facilities
• Discounted membership at Renaud Fitness/Aquatic Center
• Employee Assistance Program (EAP) and Identity‑Theft Protection
• 3 weeks of vacation for new hires
• 11 holidays plus 1 personal holiday
• Sick leave and extended illness leave
• Zen and lactation rooms in select facilities
• Missouri LAGERS L‑6 Pension Plan participation
• 457(b) retirement plan options
• Tuition reimbursement opportunities
ARE YOU READY TO JOIN OUR TEAM?
If you feel that you would be right for this position in O'Fallon, Missouri, please complete our application at www.ofallonmo.gov. We look forward to meeting you!
The City of O'Fallon is an Equal Opportunity Employer and participates in E-Verify
www.ofallonmo.gov