Accounts Payable Researcher (Fiscal Specialist 3)

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end in May 2027. If filled by a King County employee who has passed their initial probation, it will be a Special Duty Assignment.

This position would be researching any supplier/vendor variances or payment issues or delays that prevent immediate processing. This position would also be responsible for issuing affidavits, reissuing payments, researching duplicate payments, research miscellaneous cash receipt/refunds and handling returned warrants. Other duties include reviewing & resolving outstanding invoices on the AP hold report and reconciling large vendor accounts. This position also handles for the Central Accounts Payable inbox.

Scope of Job Duties

• Resolve invoice issues that prevent payment processing, such as incorrect tax rate, freight discrepancies, missing purchase order numbers, etc.
• Coordinate review of hold report and supplier statements for open items to ensure outstanding invoices are paid.
• Verify with King County departments, whether a payment should be reissued and prepare and mail letters or affidavit forms to payee requesting check to be reissued
• Log and track letters, inquiries, emails or calls regarding payment
• Credit Memo research
• Provide Internal and external customer service
• Create, review, and maintain Standard Work for Processing Team
• Generate and review uncashed check reports from Bank website
• Assist with creating training materials for internal agency customers

Minimum Qualifications

• Demonstrated wide range of progressive Accounts Payable experience in all areas from receipt to payment, preferably in a government setting.
• Experience using an automated financial management system, preferably Oracle.
• Knowledge on sales and use tax
• Good problem solving and analysis skills
• Attention to detail and accuracy
• Strong communication, interpersonal, writing and customer service skills
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Ability to work with people from diverse backgrounds.

We would love it if you have:

• Bachelor's degree in business administration, accounting or a related field and/or an equivalent combination of education and experience.
• Experience with LEAN processes and principles
• Experience with SharePoint, MS Teams and other collaborative online tools

The Procurement & Payables Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBOD’s vision “Count on Us” reflects the division’s deep-seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence. If these values align with your own, please apply and join FBOD for a rewarding career!

Position Information:

• Work Site Details:The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.Please reach out for additional details at the contact below.
• Location Requirement:Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule:This position is non-exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation:This position is Teamsters 117 represented.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work in our department's hybrid environment. Employees will be provided with a county-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work. Employees will need to be available and responsive during scheduled work hours and follow FBOD’s hybrid/remote guidelines that include on-camera participation during virtual video meetings.

The Application/Selection Process:The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification including Term-Limited Temporary, Special Duty Assignment, Short-Term-Temporary and Career Service vacancies.We highly recommend that you provide a resume.A cover letter addressing how you meet the minimum qualifications and why you are interested in this position is encouraged as well.

The selection process consists of different phases: screening interview, virtual interview, and if successful, pre-hire reference checking. For some positions, additional phases may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Each phase is set for a specific day. Different times will be available for those days only. Please reach out to the contact below to confirm dates. Rescheduling interviews may not be possible and may remove you from consideration if unavailable.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:Michael Castro, RecruiterEmail: mcastro@kingcounty.gov

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?Come join the teamdedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North"values, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.