Accounts Payable Manager

Position Summary

The Accounts Payable Manager is responsible for overseeing the full accounts payable function, ensuring timely and accurate processing of vendor invoices, payments, and expense reimbursements. This role manages the AP team, drives process improvements, ensures compliance with internal controls, and supports financial reporting and month-end close activities.

Key Responsibilities

Accounts Payable Operations

• Oversee end-to-end AP processes including invoice receipt, validation, approval routing, and payment processing
• Ensure timely and accurate processing of vendor invoices across multiple business units
• Monitor payment cycles, cash disbursements, and vendor payment terms to optimize working capital
• Resolve escalated invoice discrepancies, payment issues, and vendor inquiries

Team Leadership

• Lead, mentor, and develop AP staff, including setting goals and performance expectations
• Allocate workload and ensure service level expectations are met
• Foster a culture of accountability, continuous improvement, and customer service

Financial Controls & Compliance

• Ensure adherence to company policies, internal controls, and audit requirements
• Oversee vendor onboarding processes (e.g., W-9 collection, compliance documentation)
• Maintain strong controls around approvals, segregation of duties, and payment authorization
• Support internal and external audits

Reconciliations & Close Support

• Oversee reconciliation of AP subledger to the general ledger
• Review and approve journal entries related to AP, accruals, and adjustments
• Support month-end and year-end close processes

Process Improvement & Systems

• Identify and implement process improvements to increase efficiency and accuracy
• Drive automation initiatives within AP systems (ERP, invoice processing tools, etc.)
• Ensure optimal use of ERP systems and reporting tools

Vendor & Stakeholder Management

• Build and maintain strong relationships with vendors and internal stakeholders
• Partner with procurement, accounting, and finance teams to resolve issues and improve workflows

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 5–8+ years of Accounts Payable or accounting experience, with leadership responsibility
• Strong understanding of AP processes, general ledger, accruals, and financial controls

Skills & Competencies

• Strong leadership and people management skills
• Solid understanding of accounting principles and financial reporting
• Experience with ERP systems (e.g., SAP, Oracle, Dynamics)
• Advanced Excel and data analysis skills
• Strong problem-solving and analytical capabilities
• Excellent communication and stakeholder management skills

Preferred Qualifications

• Experience leading AP transformation or automation initiatives
• Exposure to multi-entity or shared services environments
• Experience supporting audits and compliance programs

Key Performance Indicators (KPIs)

• Invoice processing cycle time
• Payment accuracy and error rates
• Vendor satisfaction and issue resolution time
• Month-end close timelines
• Process efficiency and automation improvements

Work Environment

• Office-based (hybrid as applicable)
• Fast-paced finance environment with cross-functional collaboration