Accounts Payable & Cash Receipt Specialist

Description

The Accounts Payable & Cash Receipt Specialist plays a key role in supporting the Foundation’s financial operations. This position is responsible for reviewing and processing invoices, maintaining accurate data in the accounting system, and managing the weekly check run. Additionally, the specialist issues year-end 1099s and handles the collection and processing of cash receipts, ensuring all transactions are accurate and comply with established policies and procedures.

Essential Functions:

• Transaction Processing: Processes accounts payable transactions, including data entry, invoice scanning, invoice verification and payment processing. Processes employee and candidate travel and expense reimbursements. Issue year-end 1099’s.
• Cash Handling: Assists with cash handling, including preparing deposits, counting and reconciling cash receipts, and managing petty cash for Taliesin West and Taliesin. Coordinates armored car service pickup for safe delivery to banking institutions.
• Financial Record Keeping: Maintains accurate and organized financial records, including filing and archiving documents.
• Supplies: Responsible for ordering finance-related supplies, including deposit slips and bags, check stock, etc.
• Customer Service: Responds to inquiries from vendors, employees and other stakeholders regarding financial transactions and records.
• Administrative Support: Provides general administrative support to the finance team, as needed.
• Streamlines Processes: Seeks out and makes recommendations for innovative ways to streamline and improve paper flow processes.
• Other related duties as assigned.

This is a regular part-time position, with a compensation of $22.50/hour, working an average of 16-20 hours per week.

Requirements

Minimum Qualifications:

• Possesses a combination of education and experience equivalent to two years’ responsible experience as an Account Clerk or similar capacity or equivalent college course work in accounting.
• Ability to operate a PC and a variety of standard office machines and software to accomplish duties including: copy machines, scanners, postage machines, phones, and related equipment.
• Proficiency using accounting software (such as Great Plains, Sage, NetSuite or Blackbaud) and Microsoft Office products, particularly Word, Excel, and Outlook.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with integrity.
• Excellent communication and interpersonal skills.

Preferred Qualifications:

• Associate degree or equivalent years of education and experience. Equivalent years of experience are equal to two years of relevant experience for every one year of education required.
• Two years' progressively responsible bookkeeping experience in a non-profit setting.
• Experience using Blackbaud Financial Edge, including Accounts Receivable, General Ledger, and Accounts Payable modules.

Physical Demands and Work Environment: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

• Physical Demands: While performing the essential functions of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and consistently talk or hear; and rarely taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.