This recruitment is being established to obtain a current eligible list for both Full time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $24.19 per hour.
Duties may include, but are not limited to the following:
When working within the general County departments, the incumbent may be responsible for the following duties:
Compiles data and interprets such data for budget preparation purposes in a large department.
Supervises and participates in the maintenance of records in accounting systems for fund appropriations and expenditures, accounts payable and accounts receivable, purchasing and similar financial and statistical activities.
Assists in developing forms and methods of financial record keeping, or accounting systems.
Initiates fund transfers, interdepartmental billing and other administrative adjustments in budget appropriations.
May prepare technically difficult statistical and/or accounting reports from a variety of sources.
May prepare grant expenditure claims and reports.
Reviews timecards of the employees and tracks vacation, holiday, and time off earned and taken.
When working within the Auditor/Controller Department, the incumbent may be responsible for the following duties:
Assists in reviewing and auditing computer-based accounting input documentation for accuracy, adequacy and conformity to instructions or prescribed work methods.
Balances accounts and research errors by checking previous entries, records and supporting documents.
Notifies departments of errors and corrections made or to be made.
Reviews various account balances before releasing payment where high rate of expenditures or periodic reallocation of fund exists.
Contacts departments or divisions because of insufficient appropriations and holding warrants until budget transfers are made.
Assists in maintaining general ledger, appropriation and revenues ledgers, encumbering funds by department and budget classification.
Posts expenditures and appropriations charges; liquidates encumbrances; assists in verifying accuracy of multiple data entries that go into the overall computerized accounting systems.
Interprets and applies detailed and extensive instructions.
Functions in a specialized area such as in warrant control and processing or encumbrance/purchase order control, and solving problems related to input and output of data.
Contacts other staff, public, and vendors regarding difficult and complex transactions and problems in the accounting or bookkeeping system.
Explains laws and regulations and procedures, and answers inquiries from departments using independent judgment.
Acts in a lead capacity and is responsible for performing the more difficult work which may include:
Prepares and submits periodic payroll reports.
Audits and verifies the employee appointment and status change action.
Computes and processes payroll deductions, and voluntary payroll deduction.
Processes vacation accrual, sick leave and other types of time off; reviews and assists in the preparation of complex and large periodic IRS, unemployment, and similar reports required in the payroll function.
Reviews work of lower-level Account Clerks and related account payable and claims processing; trains new employees.
Experience: Three (3) years of responsible technical experience in financial, accounting, or statistical record keeping activities. Formal education in basic accounting, bookkeeping may substitute for the experience requirement on a year-for-year basis.
Operate a personal computer and other office equipment.
Communicate effectively with others in person, in writing and over the telephone.
Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
Perform job duties under stressful conditions and respond appropriately to situations.
Maintain confidential information in accordance with legal standards and/or County regulations.
Frequent use of depth perception, peripheral vision and color perception.
Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
Kneel, bend, twist, squat, balance and crawl.
Frequent use of hand-eye coordination.
Frequent use of data entry device including repetitive hand and arm motion.
Occasionally lift and carry up to 40 pounds.
Normal dexterity, frequent holding and grasping.
Regular attendance is an essential function.
Knowledge of:
Basic budget preparation procedures.
Methods, practices and technology used in the development, maintenance and control of fiscal and accounting work.
Basic governmental accounting principles and procedures.
Purposes and methods of financial record keeping.
Data processing procedures as integrated with accounting systems.
Employee training.
Ability to:
Prepare clear and accurate financial statements and reports and analyze accounting and budgetary data.
Perform a wide variety of difficult sub-professional accounting clerical work without continuous supervision.
Perform a variety of arithmetical calculations quickly and accurately.
Interpret and apply laws, regulations and policies.
Maintain complex records and analyze data.
Coordinate, train and direct the work of others.
Establish and maintain effective working relationships with others.
Resolve work problems related to the maintenance of county financial, accounting and personnel records.
Read and write at a level required for successful job performance.
