The Accounting Specialist II performs senior-level work that is moderately complex and includes, but is not limited to, accounts payable, banking deposits, and Merchant Card Services relationship. The position involves significant coordination and cooperation with Purchasing, Payroll, Utility Billing, and other Departments. The Accounting Specialist II works under moderate supervision, with moderate latitude for the use of independent judgement.
- Initial review payments of vendor invoices, contractual obligations and employee expenses on weekly Accounts Payable process. Accounts Payable responsibilities include but are not limited to, vendor invoices, debt service payments, insurance and benefits payments, utilities, and lease payments.
- Initial review of payroll-related invoices, including insurance and benefits, other withholding such as child support, wage garnishment, 457, etc.
- Prepare COBRA journal entry.
- Administer postage machine monthly Journal entry.
- Assist with Update of Travel Reimbursement Forms (IRS mileage Rates)
- Verify accurate new vendor information entry, including but not limited to IRS W9.
- Back up to Assists General Services with ongoing review and updating of current vendor information.
- Manage annual IRS 1099 forms to vendors and file IRS report.
- Maintain a complete and accurate accounts payable filing system.
- Respond quickly and accurately to requests for information/documentation to City auditors, or Open Records requests through appropriate channels.
- Receive banking deposits from all departments and prepare the City Host Bag for daily Armored Services pick-upand related logs.
- Weekly check run, unclaimed property reporting, post office escrow review and reloading of postage machine.
- Assist with fuel cards.
- Monthly Credit Card Fee journal entries. Monthly credit card import. Monthly credit card review and assist with executive Finance Director credit card. Assist with AP/credit card training.
- Develop and maintain a Vendor Point of Contact Log for all services coordinated by the Finance Department.
- Initially review quarterly cash drawer audits and maintain the audit log and documentation.
- Review miscellaneous journal entries for review and approval by Accounting Manager.
- Serve as back up to Finance Cash Collection functions.
- Document and maintain internal policies and procedures.
- Distribute mail daily.
- Assist General Service’s staff with inquiries related to requisitions and purchase orders.
- Perform additional related duties, as assigned.
Required Education and Experience
- High school graduate or its equivalent, AND four years of related experience.
Required Certificates and Licenses
Preferred Education and Experience
- Associate's degree (A.A.) or equivalent from anaccreditedtwo-year college or technical school.
- Minimum of two years of experience working for a city or other government entity.
- Five or more years of related experience
- Ability to write routine reports and correspondence.
- Ability to speak effectively with customers and staff members.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
- Strong knowledge of accounting and principles of office management.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to establish and maintain effective relationships with public officials, superiors, subordinates and the general public.
- Proficient in using MS Word and Excel.
While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle items, reach with hands and arms, talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus.
