Position Overview
We are seeking a reliable and detail-oriented Accounting & Office Coordinator to support day-to-day accounting transactions, order processing, and general office operations.
This is a hands-on role in a small office environment. The position is primarily transactional and operational, with a focus on accuracy, organization, and day-to-day execution. You will work closely with a long-tenured team member and play a key role in ensuring continuity and efficiency across the business.
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Key Responsibilities
Accounting & Transaction Support
· Enter vendor invoices and process accounts payable
· Apply customer payments and assist with accounts receivable and collections
· Support check runs and vendor communications
· Maintain accurate records in Sage 100
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Order Entry & Customer Support
· Assist with customer order entry and invoicing
· Provide backup support for incoming calls and customer inquiries as needed
· Help route and resolve customer requests
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Inventory & System Updates
· Update and maintain inventory records within Sage 100
· Ensure data accuracy across accounting and operational workflows
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Office Administration
· Open, sort, and distribute mail (including coordination with related entities)
· Provide general administrative support across the office
· Assist with front office coverage when needed (backup to primary phone support)
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Cross-Training & Backup Support
· Learn all core back-office processes
· Serve as backup across accounting, order entry, and office functions
· Help document processes to support continuity and efficiency
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Qualifications
· 3–7+ years of experience in accounting support, office administration, or similar role
· Strong attention to detail and organizational skills
· Ability to manage multiple responsibilities and prioritize effectively
· Comfortable working in a small, team-oriented environment
· Strong communication and customer service skills
· Experience with Sage 100 or similar ERP system preferred
· Proficiency in Microsoft Excel and general office tools
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What We’re Looking For
· Dependable and accountable — someone who follows through
· Strong problem-solver who can think on their feet
· Comfortable wearing multiple hats in a fast-paced environment
· Willing to learn and take on increasing responsibility over time
· Positive attitude and team-first mindset