This is routine clerical accounting and related work involving the maintenance of court bookkeeping and financial records and providing financial information.
Work includes processing invoices, requisitions, fund disbursements and other financial transactions, reconciling and balancing accounts, assisting in preparing reports of financial data, and performing related bookkeeping duties. This class differs from the Accounting Clerk II class by the less diverse, complex, or specialized work, the lesser consequence of error, and the closer review of work. Work requires the exercise of some judgment on bookkeeping and related problems in accordance with instructions, bookkeeping procedures, rules of court, Territorial code, court policies and procedures. Work is reviewed by the Accounting Services Supervisor or assigned designee by observation and in progress for accuracy, completeness, timeliness and adherence to guidelines and requirements and is subject to audit.(Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)
- Verifies, codes, posts, documents, and prepares payment of invoices and expenses; checks documents for accuracy, completeness, and compliance with contracts, policies, and procedures; enters data; refers unusual situations or questionable allocation or funding to supervisor; sets up vendor files and accounts; contacts vendors or employees to exchange information; reconciles accounts; monitors and prepares vouchers and requisitions; maintains financial records.
- Totals invoices and performs data entry of information into automated accounting system.
- Prepares government transportation requests, cash advances, statements of remittance, and petty cash vouchers.
- Assists with processing payroll; collects and checks time and attendance sheets for accuracy, availability of leave accruals, and completeness; enters data; submits and files time sheets; prepares overtime report.
- Assembles information; verifies payments and deposits; prepares accurate and timely reports of financial data and transactions; prepares vendors 1099 report.
- Reviews vouchers for compensation of appointed counsel fees and expenses, and processes documentation for payment.
- Prints disbursement checks and related reports.
- Updates ledgers with month-end activity from St. Croix to include changes in expenditures, revenues, and encumbrances for the period.
- Other duties as assigned or required.
Graduation from an approved high school or vocational school supplemented by completion of six hours college-level course work in accounting, business, finance or a related field or graduation from an approved high school or vocational school and experience (six months to two years) in bookkeeping or accounting.
- Some knowledge of collection and bookkeeping principles, procedures and practices.
- Some knowledge of modern office practices, procedures and equipment.
- Ability to learn appropriate parts of the Territorial code, accounting manual, and policies and procedures of the areas assigned.
- Ability to explain and apply laws, rules, policies and procedures.
- Ability to learn computerized accounting and related programs.
- Ability to make arithmetic computations and tabulations rapidly and accurately.
- Ability to participate in bookkeeping and related accounting work of considerable volume.
- Ability to recognize and reconcile discrepancies in financial records.
- Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports.
- Ability to understand and follow oral and written instructions.
- Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people.
- Ability to explain and apply laws, rules, policies, and procedures.
- Ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public.
- Ability to operate a calculator, personal computer, and other office equipment.?
