(Casual Hire) Administrative Assistant - College of Engineering, Dean's Office

****Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire positions, which include administrative professional and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular BOR and Civil Service employees, such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full- time employees and up to one calendar year for part-time employees.

Title: (Casual Hire) Administrative Assistant

Position Number: *****Casual Hire

Hiring Unit: College of Engineering, Dean's Office

Location: Manoa

Date Posted:05/06/2026

Closing Date:05/07/2026

Salary:$28.85-$35.00perhour

Schedule: up to 19 hours per week

Full Time/Part Time:Part-Time Temporary/Permanent:Temporary

1. Provides high-level administrative and fiscal support functions to the College ofEngineering.
2. Responsible for the processing of fiscal transactions for the College of Engineering, in compliance with all University, State, Federal, RCUH, and UH Foundation policies and procedures.
3. Responsible for fiscal documents, i.e., requisitions, purchase orders, payment documents, etc., in compliance with UH, state, federal, RCUH, and other sponsor guidelines.
4. Responsible for filing and tracking of paper, electronic, and confidential files.
5. Prepares fiscal and personnel reports for internal and externalinquiries.
6. Assists with scheduling and maintaining various reservations calendars (vehicle, room use, equipment, parking, etc.) for the College of Engineering (CoE).
7. Plans, schedules, coordinates, and provides support and oversight of events and projects sponsored by the CoE Dean’s Office. Helps ensure the execution of events
8. Monitors and maintains the inventory system and records, office supplies, vehicle use, etc
9. Assist with updating and maintaining various spreadsheets and maintaining accurate records
10. Responds to inquiries and provides general information to CoE personnel concerning administrativematters
11. Maintain positive working relationships with community partners, CoE personnel, and other stakeholders
12. Assist with all aspects of meetings, either in-person or remote, using software such as Zoom, including calendar coordination, setup, note-taking, and meeting reminders, and acting as a point of contact for various events.
13. Assist with drafting, editing, and reviewing memos, reports, correspondence, etc.
14. Assist with overseeing the office and reception area, including answering phones, intake of mail and deliveries, supporting visitors, etc.
15. Other duties as assigned

1. Possession of a baccalaureate degree in Business Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for financial accounting and fiscal/procurement; or equivalent education/training or experience.
2. Considerable working knowledge of principles, practices and techniques in the financial accounting and fiscal/procurement, as demonstrated by the broad knowledge of the full range of pertinent standards and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with financial accounting and fiscal/procurement.
4. Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability working with spreadsheets.
10. Experience in conducting training and developing presentations.

1. Prior experience with allocated funds at an institution of higher education.
2. Experience with UH, state, federal, RCUH, and UH Foundation policies and procedures on fiscal management, procurement, disbursing, and inventory control.
3. Experience with exercising purchasing authority.
4. Demonstrated ability to extract data and generate ad hoc reports for management review.
5. Working knowledge of accounting systems, integrated financial management systems, integrated financial management systems and computer technology (i.e., Kuali, eTravel, RCUH, UH Foundation, Access, PeopleSoft, etc.).
6. Knowledge of research administration.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

(Read the "To Apply" section carefully) To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. Cover letter

1. Resume
2. References: Names and contact information (telephone number and email addresses) of at least threeprofessionalreferences.
3. Transcripts: Shows degree and coursework related to the position. Copies of transcripts are acceptable, however original, official transcripts will be required at the time of hire.

Inquiries:

Ling Ma, SpecialAssistanttotheDean,@lingma@hawaii.edu,808-956-2286

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.


Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/