Vendor Coordinator

Aston Carter is hiring a Vendor Compliance Support Specialist!

Job Description

We are seeking an enthusiastic individual to support vendor compliance initiatives. This position is ideal for an entry-level candidate interested in procurement who possesses a strong work ethic, attention to detail, and a genuine willingness to learn new concepts and processes.

Responsibilities

• Monitor and actively manage vendor compliance requirements, focusing on insurance, lien waiver/release, and onboarding compliance.
• Support the administration of project-specific forms and compliance documents as applicable.
• Identify non-compliant vendors and drive resolution through direct outreach via email and phone.
• Provide compliance status updates to internal stakeholders as requested.
• Ensure documents are properly organized, filed, and submitted into designated document management systems.
• Once trained, review purchase requests for completeness and accuracy.
• Process purchase requests and issue purchase orders in SAP Business One.
• Distribute purchase orders to vendors and confirm receipt.
• Support RFQ issuance, vendor follow-up, and quote tabulation.
• Monitor PO spend reports for all projects and issue PO revisions before purchase orders become underfunded.
• Conduct vendor research and interviews.
• Other duties as defined by management.

Essential Skills

• Strong organizational skills and attention to detail.
• Willingness to learn new concepts, processes, and systems.
• Ability to communicate clearly and professionally with vendors and internal stakeholders.
• Ability to follow through on open items and manage multiple tasks in a fast-paced environment.
• Experience with purchase order and vendor management.
• Proficiency in SAP ERP and Microsoft Excel.

Additional Skills & Qualifications

• Prior experience in procurement, purchasing, contracts, or vendor compliance is advantageous but not required.
• Experience supporting project teams is a plus.
• Construction industry experience is beneficial.

Work Environment

This position is onsite, Monday through Friday from 8 AM to 5 PM. The role reports to the Purchasing Manager and provides direct support to the Subcontracts Manager and Project Managers. The company offers a competitive pay structure and opportunities for growth within the department, with a typical career path leading to a buyer role. This is a new role in the company, providing a chance to contribute to its development.

This is a Contract to Hire position based out of Odessa, FL.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Odessa,FL.

This position is anticipated to close on Apr 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.