Description
Job Summary:
The Technical Project Administrator (TPA) provides administrative, systems, and coordination support to the Technical Project Management team, ensuring efficient execution of engineering deliverables across the project lifecycle. This role supports schedule management, submittal tracking, ERP/IFS data accuracy, change order processing, document control, and cross-functional coordination with Engineering, Technical Publications, Operations, Procurement, and Project Management. The TPA reports to the Senior Technical Project Manager and partners closely with Technical Project Managers, Production Engineering, Solution Architecture, and Technical Publications.
Minimum Qualifications: (Education, Experience, Knowledge, and Skills):
Bachelor’s Degree is a plus (Engineering, Business Administration, Construction Management, or related field)
1–2 years of professional experience in Engineering Administration, Project Coordination, Project Controls, or ERP-based project support roles
Experience supporting Engineering, EPC, Manufacturing, or Construction projects is a plus
Familiarity with Enterprise Resource Planning (ERP) systems such as IFS, SAP, Oracle, or JDE
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams)
Strong working knowledge of project documentation control processes
Understanding of Work Breakdown Structures (WBS), cost centers, and engineering labor tracking
Familiarity with submittal processes, drawing revisions, and document control systems
Working knowledge of change orders, scope revisions, and cost tracking methodologies
Strong organizational skills with the ability to manage multiple projects simultaneously
Ability to communicate effectively with engineering and operations teams
Job Duties and Responsibilities:
Engineering Administration & IFS Support
Support TPM in building and maintaining 200/300-level WBS, schedules, budgets, and engineering cost centers in IFS
Maintain accurate engineering dates, hours, and labor budgets; monitor and report variances
Upload, organize, and maintain documentation within required IFS folders
Support budget validation and hour transfers related to approved change orders
Submittals & Document Control
Track submittals, review timelines, and revise-and-resubmit cycles
Maintain submittal logs, version control, and document integrity
Coordinate document routing among Engineering, SAT, PDE, TPD, and TPM
Ensure approved submittals are archived correctly prior to Engineering Kickoff
Engineering Change Management
Maintain Engineering Change and Coordination logs
Log and track change requests through evaluation, approval, and implementation
Support hour estimating and preparation of PCO/SCO documentation
Upload approved change documentation and confirm cost/hour transfers in IFS
Schedule & Pre-IPM Support
Compile engineering data for Pre-IPM and Engineering Kickoff meetings
Track milestones, risks, issues, and schedule commitments
Provide data support for weekly engineering coordination meetings
Cross-Functional Coordination
Serve as administrative liaison between TPM and Engineering, Solution Architecture, TPD, Procurement, and Project Management
Track action items, coordinate meetings, and maintain minutes as needed Project Closeout Support
Support collection of As-Engineered / As-Shipped and As-Built documentation
Coordinate Vault uploads and O&M manual compilation
Confirm completion of engineering deliverables prior to cost center closure
Archive project documentation per standards
Working Conditions:
This position is [hybrid, on-site].
Occasional travel may be required for training or meetings.
Must be able to work flexible hours to accommodate different time zones (Central/Eastern/Mountain/Pacific), if necessary.
Be flexible for after-hours tasks, as needed
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities at any time, based on business needs.
PowerSecure is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.Operating Company: PowerSecure