Talent Coordinator

Aston Carter is hiring a Talent Coordinator!

Job Description

The Candidate Care Coordinator plays a crucial role in supporting the Talent Acquisition Service Model by facilitating pre-employment activities throughout the Americas. This position emphasizes compliance, efficiency, and creating a dynamic, positive experience for both candidates and hiring managers. The coordinator also manages cross-functional escalations and may engage in process improvement activities and programmatic changes.

Responsibilities

• Facilitate applicable pre-employment screenings, including background checks, drug screens, medical mandates, and motor vehicle reports, following self-adjudication practices.
• Initiate I-9 & E-Verify right to work processes and provide administrative support for the company's immigration team.
• Collaborate cross-functionally to provide Talent Acquisition guidance and problem-solving support, including partnerships with TA Leads, TA Compliance, HR People Services, HR Workforce Experience, and IT.
• Manage the Digital Onboarding Experience for candidates and represent TA in enhancements and troubleshooting issues.
• Respond to candidate and hiring manager inquiries, using urgency and sound judgment to resolve problems.
• Troubleshoot technical issues in Workday and other TA systems for internal TA partners.
• Participate in process improvement activities, including Talent Acquisitions Enablement project teams and global projects.
• Conduct process mapping, documentation, and presentation.

Essential Skills

• High School Diploma required.
• Demonstrated proficiency with the Microsoft Office suite, specifically Excel.
• Strong sense of urgency with the ability to prioritize and complete projects in a timely manner.
• Detail-oriented with excellent verbal and written communication skills.
• Strong organizational and problem-solving skills.
• Proactive in embracing new trends, education, technology, and tools.

Additional Skills & Qualifications

• Bilingual (fluent in Spanish) is highly preferred.
• Experience as an HR Assistant, HR Coordinator, TA Specialist, TA Coordinator, or a recent college graduate is a plus.
• Knowledge of Applicant Tracking Systems (ATS) is required; experience with Workday ATS and scheduling experience is preferred.
• Understanding of US visas (H-1B, L-1, TN, F-1, etc.) and compliance and tracking of cases.
• Understanding of multiple phases of employment sponsored green card applications, specifically PERM LCA postings and recruitment campaigns.
• Self-starter who works efficiently and is comfortable managing several different projects and priorities.

Work Environment

This position is based 50% onsite in Tampa, FL, with a work schedule from Monday to Friday, 8am-5pm. The role involves working across time zones and with executive leadership in a hybrid work setting.

This is a Contract position based out of Tampa, FL.

The pay range for this position is $21.47 - $21.47/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Tampa,FL.

This position is anticipated to close on May 7, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.