Supervisor, Accounts Payable

Description

COMPANY OVERVIEW

Artisan Design Group – or ADG – is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement, and installation services along with products from the top manufacturers of flooring, cabinets, and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies – each leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.

JOB SUMMARY

The Accounts Payable Supervisor plays a critical role in overseeing daily accounts payable operations to ensure invoices are processed accurately, vendors are supported effectively, and financial processes remain compliant with company standards. This position works closely with the Controller, internal departments, and external vendors to maintain accurate financial records and support operational efficiency.

Success in this role means accounts payable workflows are executed accurately and on time, vendor relationships are maintained professionally, and internal processes are continuously improved to support business operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure all accounts payable functions are completed accurately and on schedule, including weekly check runs for miscellaneous, job-related, and subcontractor payments.
• Maintain accurate vendor account records by reviewing statements, resolving discrepancies, and ensuring timely reconciliation.
• Monitor and recover vendor credits to ensure accurate financial reporting and cost control.
• Build and maintain strong vendor relationships through consistent communication and timely issue resolution.
• Coordinate new vendor setup, including account creation and credit application processing, to support operational needs.
• Oversee annual 1099 preparation to ensure compliance with regulatory requirements.
• Ensure installer compliance with company policies and applicable state and federal regulations.
• Manage and direct daily activities of accounts payable staff to ensure accuracy, efficiency, and workload balance.
• Identify and implement process improvements to enhance department efficiency and accuracy.
• Other duties as assigned.

Support Responsibilities:

• Support execution of the full accounts payable process, including invoice entry, general ledger coding, payment scheduling, and validation of pricing and invoice accuracy.
• Coordinate invoice research, approval workflows, and payment processing to ensure timely and accurate disbursements.
• Maintain recurring payment processes, including leases, auto payments, and other standard obligations.
• Support ad hoc reporting, refunds, one-off check runs, and credit card expense coding as needed.
• Other duties as assigned.

Supervisory Responsibilities:

This position is responsible for leading and supporting the accounts payable team in alignment with company policies and applicable laws. Responsibilities include interviewing, hiring, training, assigning and directing work, evaluating performance, and resolving employee concerns to support team effectiveness and accountability.

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS

Required Qualifications:

• Minimum 1+ year of direct accounts payable experience.
• Demonstrated proficiency in Microsoft Office, including Excel, Word, and web-based accounting systems.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Effective verbal and written communication skills.
• Must be legally authorized to work in the United States.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.
• Experience in construction, homebuilding, or subcontractor environments.
• Experience with vendor management and high-volume invoice processing.

PHYSICAL DEMANDS

The physical demands described below are representative of those required to successfully perform the essential functions of this position.

• Stationary Position: Ability to remain in a seated position for extended periods while working at a computer.
• Mobility: Occasionally required to move throughout the office to access files, equipment, and other resources.
• Lifting/Carrying: Occasionally lifts and/or moves items weighing up to 10 pounds.
• Positioning: May be required to position oneself to access files or documents, including reaching, bending, or crouching.
• Manual Dexterity: Frequently operates a computer and other office equipment.
• Communication: Ability to effectively communicate and exchange accurate information with team members and vendors.

WORK ENVIRONMENT

The work environment characteristics described below are representative of those encountered while performing the essential functions of this position.

• Office/Design Center: Professional, climate-controlled office environment with moderate noise levels.
• Work Pace: May require managing multiple priorities and meeting deadlines in a fast-paced environment.

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed