Staff Accountant

Job Title: Staff Accountant

We are seeking a detail-oriented and motivated Staff Accountant to join our growing finance team. This role is integral to ensuring the accuracy, integrity, and timeliness of our financial reporting. The Staff Accountant will support general ledger activities, account reconciliations, budget-to-actual analysis, and financial statement preparation across multiple entities in a dynamic and complex accounting environment. This position reports directly to a Senior Accountant and offers meaningful exposure to both nonprofit and for-profit operations.

Key Responsibilities

• Execute month-end close activities, including preparing and reviewing journal entries, maintaining control logs, clearing suspense accounts, reconciling balance sheet accounts, and reviewing reporting packages.
• Support year-end close processes, including posting final entries, reconciling annual activity, preparing audit schedules and workpapers, analyzing variances, and responding to auditor inquiries.
• Prepare recurring financial analyses, including monthly, quarterly, and annual revenue and expense schedules.

• Monitor and process departmental cost allocations, including intercompany charges and related journal entries.
• Prepare and reconcile intercompany billings; collaborate with accounting partners to investigate and resolve discrepancies.
• Prepare miscellaneous billings, maintain sub-ledgers, monitor outstanding balances, and reconcile cash receipts.
• Reconcile monthly bank statements, perform cash proofs, and reconcile cash and investment accounts.
• Review prepaid accounts and ensure accurate amortization in coordination with Accounts Payable.
• Maintain fixed asset, depreciation, and amortization schedules; review and record capital purchases.
• Maintain software inventory and record related accounting activity.

• Prepare federal, state, and local tax and regulatory filings for nonprofit and for-profit entities, including Forms 990, 990-T, and related submissions.
• Maintain comprehensive supporting documentation and workpapers for all tax filings and audits.
• Process unclaimed property filings.
• Assist with insurance-related accounting, reimbursements, and documentation.
• Support health and welfare benefit trust reporting and annual benefit trust audits, including financial statements and tax filings.
• Prepare and reconcile grants management activity and reporting.

• Support accounting system testing across multiple modules and process system interfaces with appropriate reconciliations.
• Provide responsive accounting support to internal stakeholders and answer finance-related inquiries as needed.

Essential Qualifications

• Strong general ledger accounting experience with hands-on involvement in month-end close.
• Solid understanding of intercompany accounting, billings, and reconciliations.
• Experience supporting audits, regulatory filings, and tax compliance—preferably within healthcare or nonprofit environments.
• Proficiency in accounts payable, accounts receivable, journal entries, and financial accounting principles.

Preferred Experience & Education

• Minimum of 3 years of accounting experience required; 7 years preferred.
• Associate’s Degree in Accounting or a related field required.
• Prior experience with audit preparation and tax accounting is a plus.

Work Environment & Growth Opportunity

This is a hybrid position, with 3 days on-site and 2 days remote, based in Springfield, MA. You’ll be joining a large, mission-driven healthcare organization that values collaboration, professional development, and internal career growth.

This is a Contract to Hire position based out of Springfield, MA.

The pay range for this position is $28.73 - $39.05/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Springfield,MA.

This position is anticipated to close on Apr 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.