Sr. Administrative Assistant, Development

The Senior Administrative Assistant provides advanced operational and administrative support to the Development team within University Advancement. This role supports Gift Planning and Development officers through CRM management, oversight of scheduling and travel coordination, gift agreement documentation processing and monitors designated Development budgets. The Senior Administrative Assistant reports to the Director of Advancement Communications, Events, Leadership and Board Engagement.

• Provide operational support to the area of Gift Planning, including calendar management, donor meeting preparation and follow-up coordination.
• Maintain accurate CRM records, including contact reports, donor notes and planned giving activity.
• Coordinate Gift Planning marketing efforts, including mailings, recognition society communications and response tracking.
• Track deadlines and documentation related to planned gifts, estate notifications and stewardship activity.

• Coordinate the tracking and internal review process for donor proposals and gift/fund agreements, ensuring documents are developed, approved by appropriate stakeholders and finalized in a timely manner.
• Coordinate administrative support for principal gift activity, including scheduling strategy meetings, preparing agendas and briefing materials, tracking follow-up actions and ensuring materials are organized for effective donor engagement.
• Coordinate logistics for donor meetings, cultivation events, and on-campus visits, including itineraries, reservations and materials.
• Assist with the reconciliation of the Development teams monthly expenses.

• Serve as an operational resource to Development officers by supporting organization, documentation and process consistency.
• Monitor and reconcile designated Development budgets and expenses.
• Maintain organized records and internal tracking systems to support consistent fundraising operations.

Experience

• One to two years related experience required; must include progressive administrative experience

Education

• High school diploma or GED required

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence
• Ability to use sound judgment, tact and discretion when working with confidential files

Deadline to Apply: May 5, 2026

Required Application Materials & Evaluation

• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required:Resume (for supplemental information only)
• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.