Senior Records & Information Management Specialist / Records & Information Management Lead

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. 

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have an opening for a Senior Records & Information Management Specialist / Records & Information Management Lead to support Laboratory-wide records and information management and Scientific and Technical Information (STI) Review and Release operations. In this role you will help ensure that the Laboratory’s electronic and physical records—and the scientific, technical, programmatic, and proprietary information produced in support of the national security mission—are captured, protected, discoverable, retained, and disposed of in a compliant and efficient way. You will contribute to and/or lead improvements that strengthen end-to-end lifecycle management (creation/receipt through retention and disposition), enable digitization at scale with strong metadata quality, and support timely, secure release of DOE-funded research through required STI Review and Release workflows.

This position works in close partnership with researchers and program organizations, Classification, Security, Export Control, Cybersecurity, Legal, Information Technology, Procurement, Records Liaison Officers, and executive leadership. The work requires strong judgment and discretion, a customer-focused consulting approach, and the ability to translate policy and regulatory requirements into practical processes and tools. Work is aligned with DOE O 243.1 (Records Management) and DOE O 241.1C (Scientific and Technical Information Management), as implemented through Laboratory procedures.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.  

This position will be filled at either level depending on qualifications and experience. Additional responsibilities apply at the higher level.

You will

• Lead or coordinate lifecycle management for electronic and physical records, working with stakeholders to ensure compliant capture, protection, retention, retrieval, and disposition.
• Provide guidance on records policies, retention, digitization, metadata, and sensitive information handling; resolve complex records and information management issues.
• Lead or support digitization workflows and electronic recordkeeping processes, including quality assurance, metadata application, tracking, and repository transfer.
• Develop and maintain procedures, templates, job aids, and user guidance to support consistent and auditable practices.
• Support records and information management systems, reporting, and tracking tools, including metadata standards and access controls.
• Develop and deliver training and communications for customers and Records Liaison Officers.
• Support STI Review and Release workflows, including metadata quality, reviewer coordination, OSTI submission, and continuous process improvement.

Additional job responsibilities, at the A06.4 level 

• Lead the Laboratory’s STI Review and Release program governance, including workflows, service standards, turnaround expectations, and continuous improvement.
• Establish and enforce institution-wide standards for metadata, information protection, records lifecycle practices, and effective use of records and Review and Release systems.
• Serve as the escalation point for complex release decisions and cross-organizational records and information management issues, coordinating resolution across key stakeholders.
• Lead Laboratory-wide initiatives related to retention schedule implementation, disposition planning, lifecycle controls, and operational integration.
• Lead development, review, and implementation of records and information management policies, procedures, and operational guidance.
• Define performance metrics and dashboards, lead assessments and audits, and implement corrective actions to improve timeliness, quality, and compliance.
• Provide expert consultation to leadership and coordinate day-to-day activities across teams and stakeholders to ensure priorities and deliverables are met.

• Current DOE Q-level clearance and U.S. citizenship required.
• Bachelor’s degree in Information Science, Records and Information Management, Information Systems/Management, Business Administration, Public Administration, a STEM field, or a related discipline, or an equivalent combination of education and related experience.
• Typically 5+ years of progressively responsible experience in records and information management, information governance, compliance operations, and/or STI Review and Release in a regulated environment.
• Demonstrated experience applying records and information management principles, best practices, and regulatory requirements in a regulated environment, including electronic recordkeeping and digitization.
• Experience planning or executing digitization workflows, including quality control, indexing, metadata application, conversion tracking, and transfer to an electronic recordkeeping repository.
• Experience developing and delivering training, documentation, procedures, job aids, and customer guidance, supported by strong written and verbal communication skills.
• Experience managing and analyzing tracking databases and using business tools to produce metrics, trends, and reports.
• Demonstrated ability to manage sensitive information with discretion, apply sound judgment, and coordinate multiple priorities and stakeholders in a service-oriented environment.

Additional qualifications at the A06.4 level 

• Typically 8+ years of progressively responsible experience in records and information management, information governance, compliance operations, and/or STI Review and Release in a regulated environment.
• Demonstrated leadership experience directing work across a diverse group of exempt and non-exempt staff and/or leading cross-functional programs with comparable scope and impact.
• Extensive knowledge and experience with specialized records and information management concepts and practices (for example: retention schedules, disposition planning, digitization governance, electronic records controls, and digital asset/content management).
• Demonstrated experience establishing standards, driving consistent policy implementation, and resolving complex, cross-organizational issues.
• Work experience applying DOE O 243.1 requirements to records and information management and applying DOE O 241.1C requirements to STI Review and Release management.
• Experience leading improvements using performance metrics, dashboards, and corrective action management.

Qualifications We Desire

• Advanced degree in a relevant field such as Library and Information Science, and/or professional certification or advanced training in records and information management, information governance, or project/process improvement.
• Direct experience implementing or overseeing compliance with DOE and federal records and STI requirements, including coordination of STI submission and release with OSTI, or in a comparable DOE-like environment.
• Experience applying NARA regulations and related federal guidance for electronic records and digitization practices, including familiarity with OMB memoranda affecting electronic records and information management.
• Experience with digitization governance and electronic recordkeeping practices, including metadata standards, quality assurance, chain-of-custody controls, access management for sensitive records, retention schedules, records disposition, and enterprise electronic recordkeeping platforms.
• Experience with compliance monitoring, audits, metrics programs, corrective actions, and identifying and implementing technology solutions to improve digitization, workflow, reporting, and related tools in partnership with technical teams.

Pay Range

$113,400 - $166,584 Annually

$113,400- $138,888 Annually at the A06.3 Level

$136,020 - $166,584 Annually at the A06.4 Level

This is the lowest to highest salary range in good faith we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.