Senior Human Resources Analyst

City of Shoreline

Shoreline, WA

Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity.

There are great things happening in the Human Resources Department! You will join a small and dynamic department that values teamwork and welcomes individual contributions in a culture of learning and continuous improvement. Come help us build an anti-racist community and ensure our services meet the needs of our diverse population. If you love to provide superb service to employees, have strong organizational skills and attention to detail, can easily shift gears and priorities, and thrive on ambiguity, then this is the team you want to join!

DEFINITION
To perform senior professional human resource generalist duties in areas of recruitment, leave and benefits, safety programs, and training and development in assigned areas. This position also provides a backup role in other areas of HR.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative supervision from the Human Resources Director.ESSENTIAL AND MARGINAL FUNCTION STATEMENTS Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:

Conduct, coordinate and develop the recruitment and selection processes, including coordination with the hiring supervisor, development of job descriptions for new positions, advertisements, interview panels, interview questions and assessment exercises, employment testing and completion of background and hiring requirements.
Ensure that the recruitment and selection process champions equity and social justice, complies with fair employment practice, is efficient and delivers prompt services to both managers and employees.
Administer and maintain the online application system; serve as the systems administrator for various human resource information systems, working with the vendor to resolve issues.
Respond to and participate in surveys and other studies as requested; analyze data and results, prepare statistical reports and charts highlighting trends and identifying and advising on anomalies that emerge.
Perform a variety of professional, technical, analytical and administrative duties in support of classification activities; conduct classification and compensation surveys and audits, ensure consistent application of job analysis and evaluation standards, research classification and compensation issues, assist with reclassification recommendations.
Review new and revised positions to determine the accuracy of job descriptions; as necessary, modify and develop new descriptions which accurately reflect current roles, responsibilities and requirements.
Coordinate and administer employee benefit programs including those provided by the employer and those mandated by law; administer group life, health and disability insurance, leaves of absence, retirement plan enrollment, deferred compensation programs, workers compensation claims, unemployment claims and accommodations.
Provide a periodic review of benefits with attention to recommending and implementing change resulting from regulatory or policy mandates.
Work toward maintaining employer-employee relationships that contribute to satisfactory productivity, motivation and morale and serve to prevent and resolve problems arising from situations at work
Provide information, assistance and counseling to employees and managers regarding human resources policies, procedures and related workplace issues, working to resolve employee issues and grievances
Develop and conduct employee trainings in assigned areas and collaborate with management to meet certain employee development needs; develop and deliver orientation for new employees, including necessary paperwork and a programmatic overview of the organization.
Conduct periodic assessments of training needs to identify potential organization-wide training programs and potential vendors.
In a work environment with both represented and non-represented employees, develop, implement, coordinate and evaluate the safety program, plans, systems and procedures to achieve program goals and objectives consistent with City's standards and safety expectation; coordinate the work of the Safety Committee.
Research, make recommendations, design, implement and coordinate new human resources programs and initiatives.
Work closely with Payroll to ensure consistent application of policies and procedures and the integrity of data and records for assigned areas.

Marginal Functions:

Respond to public inquiries in a courteous manner; provide information within the area of assignment
Provide subject matter orientation to staff on certain processes
Perform related duties and responsibilities as required

Knowledge of:

Broad understanding of current trends and practices of public human resources administration; considerable knowledge in three or more of the following disciplines:
- recruitment and selection,
- compensation and classification
- benefits administration
- leave administration
- training and development.
Considerable knowledge of Microsoft Office Suite and applicable HRIS systems.
Applicant tracking and performance management software system administration is highly desirable.
Methods and techniques of research and analysis.
Business letter writing and basic report preparation.
Principles and procedures of record keeping.
Various learning styles and how they should affect training design and delivery.
Pertinent Federal, State and local laws, codes and regulations.
Program and project management.

Ability to:

Participate and work effectively in an organization committed to advancing principles and practices of equity and anti-racism.
Provide senior professional human resources services independently.
Understand, interpret and apply human resources theory, applicable polices, procedures, laws, and regulations.
Respond to employee inquiries, complaints, concerns and needs, using appropriate protocol.
Set priorities and adapt to changing needs.
Conduct salary, benefit and classification surveys and prepare reports to present findings.
Implement recruitment and training programs.
Assist in employee grievance resolution.
Design instructional materials.
Maintain accurate confidential employee records.
Prepare clear and concise reports.
Communicate clearly and effectively, both orally and in writing.
Establish and maintain positive working relationships with those contacted in the course of work.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:Experience:Five years of increasingly responsible professional experience in three or more of the following: recruitment, compensation, benefits, leave and training and development.Training:Equivalent to a bachelor's degree from an accredited college or university with major course work in human resources, or possess current certification as a Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR).

The City's mission is to fulfill the community’s vision through highly valued public service. Our employees work relentlessly to achieve organizational goals while embracing the City’s values.City Mission, Values, and Goals

Working conditions:
Environmental Conditions:
Work is performed in a standard office setting with exposure to computer screens. Work is performed typically while sitting, standing, or walking at will.

Physical Conditions:
While performing the duties of this job, the employee is using hands to frequently finger/keyboarding.

Employees Working Remotely:

This position is eligible for remote work. The City’s remote work policy,Employees Working Remotely, requires staff in positions eligible for remote work to work onsite a minimum of four days per two-week pay period (every two weeks). Full-time remote work is not an option. Once hired, employees must reside in the State of Washington.

Conditions Of Employment:

Establishment of employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
The successful completion of a skills assessment of the various Microsoft Office Suite programs that are required for this role.
A successful completion of reference checks, including at least one prior supervisor.

Application Process

Todemonstrateskills and interest, please complete the application and provide answers to the Supplemental Questions which will help us determine your qualifications for the job. Cover letter is required for this application. Resumes will not be considered.

Recruitment Timeline: